The International Potato Center (CIP) is seeking a dedicated and motivated Finance and Administration Analyst for our hosted organization, CIFOR-ICRAF in the region.
About CIFOR-ICRAF: More than a research institute--it is a hub of the brightest minds working together to develop nature-based solutions for forested and tree-based landscapes. We collaborate with governments, academia, civil society, and the private sector to address five major global challenges: deforestation and biodiversity loss, the climate crisis, the transformation of unsustainable food systems, unsustainable value and supply chains, and extreme inequality.
About the role: The selected candidate for this position will provide administrative and operational support to CIFOR and ICRAF operations in Latin America, making payments to suppliers, purchasing processes, and logistics coordination of trips and field activities, as well as supporting daily office undertakings.
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Key responsibilities:
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路聽聽聽聽聽聽 Support the finance and administration manager in the timely delivery of monthly financial reports, including providing assistance for the system entry of and registration of cash management, impress returns, consultancy contracts, staff requisitions, and any other financial related reports as per financial reporting guidelines
路聽聽聽聽聽聽 Prepare in coordination with CIP HR local consultancy contracts and follow up the accomplishment to the schedules and timely payments.
路聽聽聽聽聽聽 Prepare international consultancy recruitment forms, in coordination with the supervisor, budget holder and Finance team to ensure the accordance available funds.
路聽聽聽聽聽聽 Coordinate with CIFOR-ICRAF IT the creation of corporative email accounts for new staff, and the assigned of electronic devices.
路聽聽聽聽聽聽 Oversee CIFOR-ICRAF office equipment and publications inventory; and ensure that requisition of office supplies is done on time; Monitor office and field equipment use.
路聽聽聽聽聽聽 Provide logistical and administrative support to national and international staff, visiting scientists and consultants, including handling the office calendar, meetings, events and facilitating travel support.
路聽聽聽聽聽聽 Support with national and international travel requests (event registration, lodging, airfares, travel itineraries, visa requests, meetings coordination, advance of funds and expenses claims).
路聽聽聽聽聽聽 Support to the organization of events or workshops (invitations, booking, catering services etc.)
路聽聽聽聽聽聽 Maintain and update regional database of addresses and contact information for partners and recipients of CIFOR-ICRAF information; Prepare internal/external communications and correspondence on request.
路聽聽聽聽聽聽 Manage and monitor incoming communications (including e-mails, memos, letters, etc.) and follow up the pending tasks.
路聽聽聽聽聽聽 Comply with applicable health and safety CIP and CIFOR-ICRAF policies and procedures.
Requirements
What are we looking for?
路聽聽聽聽聽聽 Bachelor's degree in business administration, economics, accounting, or associated field.
路聽聽聽聽聽聽 Minimum 2-years demonstrated professional experience in similar positions, especially in international organizations or NGOs.
路聽聽聽聽聽聽 Knowledge and experience working with ERP-Unit 4 Business World - Agresso System (desirable).
路聽聽聽聽聽聽 Ability to deal effectively with complex situations and demands, with internal and external contacts at all levels.
路聽聽聽聽聽聽 Ability to organize, coordinate, plan, prioritize, schedule, and handle multiple work activities and demands in an effective and satisfactory manner.
路聽聽聽聽聽聽 Strong verbal and written communication skills.
路聽聽聽聽聽聽 Excellent technology skills, with proficiency in Word, Outlook, Excel, and PowerPoint.
路聽聽聽聽聽聽 Proactivity to anticipate and take on new tasks as necessary, particularly when dealing with virtual work environments
路聽聽聽聽聽聽 Proven ability to work in a multicultural environment while carrying out multiple tasks on a daily basis with a positive attitude.
路聽聽聽聽聽聽 Excellent English writing and verbal communication skills.
Benefits
What are we offering?
- Great career opportunity in an international organization.
- Generous compensation package commensurate with experience.