ORGANIZATIONAL OVERVIEW
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing โ creating a unique mix of capabilities to address today's interrelated development and humanitarian challenges in more than 60 countries. FHI 360โs Crisis Response team is responding to the humanitarian emergency in Ukraine through an integrated health and protection program focused on improving the overall health and wellbeing of vulnerable and conflict-affected populations.
POSITION OVERVIEW
Under the responsibility of the Deputy Response Coordinator, the MEAL Coordinator is responsible for establishing and implementing strong M&E processes and practices for FHI 360โs humanitarian programming in Ukraine. The MEAL Coordinator will design and make use of an electronic database to capture program data and to produce relevant reports for internal and external purposes; ensure data quality using different data quality assurance mechanisms; archive all M&E related files; train program staff and assist all FHI 360 technical teams in establishing their respective proper documentation systems.
Based in Dnipro or Odesa, these duty stations are designated as extreme risk and pose a heightened risk or direct threat to personal safety. However, FHI 360 has implemented mitigation measures and policies to ensure staff safety in coordination with FHI 360 Global Security. Applicants should research these locations and the associated risks before applying.
For international staff based in Ukraine, FHI 360 provides a competitive salary, danger pay, premium pay allowance, accommodation, relocation, and regular R&R rotations which includes a roundtrip ticket to designated relief point (or equivalent amount to preferred destination), and a 500 USD lump sum payment.
KEY RESPONSIBILITIES AND DELIVERABLES
Establishes, leads, and manages the Country-level MEAL system.
Develop and oversee country-level MEAL SOPs (e.g. monitoring plan, data quality assurance procedures, assessments, distribution SOPs, etc.)
In coordination with Deputy Response Coordinator, develop project implementation plans with strong monitoring and reporting components.
Coordinate and oversee the development and maintenance of appropriate databases to accurately track data collected from various interventions across program activities. Ensure maintenance of data back-up and retrieval systems.
Lead, supervise, manage and administer baseline/endline survey studies, PDMs, case studies, review workshops, and any other needs assessments.
Advise and guide staff members on MEAL issues for better implementation and sharing of good practices; provide technical leadership for all MEAL activities of the project.
Prepare monitoring checklists and guidelines to measure the performance and track progress.
Lead the development of project/annual MEAL workplan, consistent with the annual work plan.
Review and update the MEAL workplan on a regular basis.
Conduct data analysis and prepare reports; design, supervise and/or conduct special studies and inquiries; design and implementation of project led operations research.
Undertake regular field visits to monitor and supervise MEAL activities.
Oversee the collection of different reports regularly (monthly, quarterly, and annually) from operational/field locations, check for consistency between the narrative and quantitative parts, compile the quantitative part and make data entry in the Program database.
Ensure M&E indicators in database match donor reporting requirements.
In collaboration with the project team, identify and document programmatic successes and impact, best practices, challenges and lessons learned.
Ensure program feedback loop so external findings results in improve quality of project.
Ensure that M&E data is incorporated into programs planning and review processes; oversee data collection to ensure high quality results for learning and donor reporting.
Oversee the implementation of the Complaints and Feedback Mechanism
Manage, train and mentor M&E team of local staff working in field sites.
Represent the MEAL department at Technical Working Groups, Cluster meetings, etc. as relevant.
Oversee all M&E actions in accordance with both the organizationโs and donor policies.
Strengthen the capacity of the M&E team by identifying training opportunities and increasing the teamโs knowledge of M&E protocols and practice.
Coordinate with other departments to provide strong support to sub-offices.
Assist with proposal and grant modification development and design as needed.
Applied Knowledge & Skills:
In-depth functional knowledge in area of specialization and detailed knowledge of related areas in the organization.
Comprehensive understanding of the external environment and how it affects the industry, including political, legal, environmental, financial and social influences.
Comprehensive understanding of organizationโs structure, policies and practices, and the impact on own area.
Ability to exchange information, present recommendations and collaborate with colleagues and peers within the organization and possibly externally.
Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment.
Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers and colleagues.
Demonstrated experience and knowledge in developing M&E systems and overseeing the collection and analysis of metrics.
Demonstrated experience in training on M&E systems and data collection.
Demonstrated experience remote managing and training staff.
Must be able to read, write, and speak fluent English.
Problem Solving & Impact:
Ability to provide broad global technical leadership to multiple components for moderate to complex programs.
Defines and develops solutions for major business or functional challenges.
Is sought out to provide advice or solutions in area of M&E technical area.
Is informed about current developments in area of M&E technical area.
Works under broad direction with considerable latitude for independent action.
Specific actions are guided primarily by professional standards and expected outcomes of the program/project.
Decisions and actions have an impact on the smooth operation and timeframes of the unit programs/projects; impact on the broader organization is generally indirect.
Problems encountered are complex and may involve unprecedented circumstances; resolution requires investigation, analysis and review of professional/organizational standards.
Faulty decisions or recommendations will normally result in critical delays and modifications to projects or operations, cause substantial expenditure of additional time, resources, and funds; and jeopardize future business activity.
Supervision Given/Received:
Supervises junior level staff members.
Work is reviewed in terms of meeting the organizationโs objectives and schedules.
Accomplishes results through managers or senior members of team.
Manages a technical area staff and function area within the organization.
Plays a coaching and mentoring role for others.
Reports to the Deputy Response Coordinator
DESIRED QUALIFICATIONS:
Education:
Bachelor's Degree or its International Equivalent in Economics, Statistics, Education, Environment, Health, Human Development, Information Science, International Development, Social Sciences or Related Field.
Master or other advanced degree preferred.
Experience:
5-9 years of experience and training on participatory result-based monitoring and evaluation or any M&E related positions
Experience in designing and/or implementing data collection and data management systems.
Experience with BHA funded programs.
Highly skilled in information analysis and report writing.
Experience with qualitative and quantitative M&E data collection and analysis methods, including tracking outcome indicators and conducting program evaluations utilizing mixed methods.
Experience supervising and managing staff.
Fluent in English.
Willingness to travel to field sites on a regular basis.
Skilled in KOBO, CommCare, SurveyCTO, or other ODK/electronic data collection platform
Highly conversant on different statistical software packages (SPSS, STATA, Epi-info, powerbi and R)
Skilled in Microsoft applications .
Sound understanding of Project Cycle Management.
Good understanding of Gender mainstreaming.
Good understanding of the UN Cluster System; international and national minimum standards of services in humanitarian settings.
Travel Requirements:
50% throughout Ukraine
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others โ and yourself.Please click here to continue searching FHI 360's Career Portal.