Job Overview: Join IRC Poland as our HR & Operations Manager, where you'll lead Human Resources, Administration, and Operational support functions. This pivotal role ensures compliance with IRC policies, local labor laws, and donor requirementsโwhile championing in staff wellbeing, operational effectiveness, and organizational alignment across IRCโs European offices.
Major Responsibilities:
Responsibilities include, but are not limited to:
Human Resources
Lead full employee lifecycle: recruitment, onboarding, contracts, and exits Advise managers and staff on HR policies, performance, and labor law Oversee payroll and coordinate with finance and external providers Maintain HR systems (Workday, Integra) and ensure data accuracy Drive wellbeing and duty of care initiatives Support compensation and benefits in collaboration with Global HR Contribute to regional/global HR projects and working groupsAdministration & Office Management
Manage office operations: supplies, equipment, facilities Ensure GDPR compliance and maintain employee records Coordinate onboarding logistics (IT setup, workspace induction) Organize internal events and staff communications Act as focal point for safeguarding, health & safety, and building managementProcurement & Supply Chain
Lead procurement processes aligned with IRC and donor policies Maintain vendor records and service agreements Support operational planning for grants and program delivery Collaborate with finance on cash forecasts and procurement plansJob Requirements:
University degree in HR, Business Administration, Supply Chain, or related field 5+ years in HR and/or operations, including 2+ years in a managerial role Strong knowledge of Polish labor law and procurement standards Experience with HRIS and ERP systems (Workday, Integra preferred) Excellent organizational, communication, and problem-solving skills Fluent in Polish and EnglishWorking Environment:
This role is based in Warsaw or Wroclaw with a hybrid work model. Weโre open to other locations in Poland, provided the successful candidate can be present in the office at least one day per week. Occasional travel to field sites or partner locations may be required. Youโll work in a standard office environment with flexibility for remote work.All IRC employees are encouraged to Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC Poland and to Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies.
If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.- RAIEurope.jobs@rescue.org
Please note that the IRC Poland implemented the Whistleblowing Procedure pursuant to the Act of June 14, 2024. The full procedure indicating channels for reporting is available here.