Position: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Logistics Technical Assistant Derna
Grade:ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย 4
Reports to: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Logistics Coordinator
Supervision of: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย N/A
Duty station: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Benghazi/Derna, Libyaย ย ย
Travel: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย None
Project number:ย
Duration and type of contract: ย 6 months, fixed term contract with possible extension
All NRC employees are expected to work in accordance with the organizationโs core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.ย
- Role and responsibilities
The purpose of the Logistics Technical Assistant position is to assist in the day to day implementation of the support functions responsibilities. Use actions words such as conduct or assist for the position relevant responsibilities.
Generic responsibilities (max 10)
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.
- Adhere to NRC policies, tools, handbooks and guidelines
Specific responsibilitiesย
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Maintain and follow up on all the logistics reports and tools; Procurement Tracker, Contracts Follow up, Stock and warehouse follow up. And update the reports as required Update the suppliersโ ID (Resource Number) on Unit4 and make sure the vendor database is up to date and maintained Provide basic induction on Logistics for new staff and non- logistics staff in the office Maintain asset-tracking documentation, conduct physical checks and ensure completion of handover forms Conduct Benghazi procurements in accordance with guidelines and assist larger procurements including identifying suppliers, gathering quotations and preparing documentation including Bid Analysis, Purchase orders and Contracts Conduct daily checks on vehicles, generators and facilities. Arrange scheduled and ad-hoc maintenance. Fleet management and arranging movement requests from different teams in the office. Supervision of drivers and cars use. Assist stock and inventory documentation, storage and transportation Maintain and update the logistics Supporting documentation and follow the archiving and securing supporting documentation guidelines for all logistics files Assist in basic ICT issues, provide License keys for laptop software and support in basic network and printers troubleshooting and follow upScale and scope of position Staff: Numbers and titles of staff directly managed by the postholder, and numbers of staff and daily workers/incentive staff responsible for overall in the unit (e.g. 5 project officers and 2 education assistants, 34 staff in total) Stakeholders: Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies) Budgets: List of budgets covered by postholder, and size of budget Information: Brief description of the information resources the postholder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet) Legal or compliance: Brief description of any legal or compliance responsibility the postholder has (term of employment, vendors, donors)
CompetenciesCompetencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:ย
1. Professional competenciesย
These are skills, knowledge and experience that are important for effective performance.ย
Generic professional competencies:ย
โข ย ย ย ย ย ย College studies withย 1 โ 3 yearsโ experience in logistics preferably in a humanitarian contextย โข ย ย ย ย ย ย Previous experience from working in complex and volatile contexts โข ย ย ย ย ย Documented results related to the positionโs responsibilities โข ย ย ย ย ย Working level of written and spoken English ย ย ย ย Experience of conducting competitive and accountable procurement ย ย ย ย Document management experience ย ย ย ย Experience of managing stock and assets ย ย ย ย Good IT skills particularly use of email, Microsoft Excel and Word. Experience of Microsoftย ย 365 is an advantage.2. Behavioural competencies (max 6)
These are personal qualities that influence how successful people are in their job. NRCโs Competency Framework states 12 behavioural competencies, and the following are essential for this position:
Handling insecure environment Planning and delivering results Empowering and building trust Communicating with impact and respect3. Application Procedure:
Application is online for Libya National only. Only shorlisted candidates will be contacted. NRC doesnot at any stage of recruitment request candidate to make payments of any kind. NRC has not retained any agent to conduct recruitments on behalf of the organisation. The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.