Position: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Logistic Officer
Category and Level:ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Grade 5, Step 1ย ย ย ย ย ย ย ย ย ย ย ย ย
Reports to: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Logistics Team Leaderย
Supervision of: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Logistics Assistants and Driversย
Duty station: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Sittwe, Rakhine State
Duration and type of contract:ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Fixed term national contract, up to December 2025 (Possible extension)
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Role and responsibilitiesThe following is a brief description of the role. The purpose the position is day to day support and guidance to area/field offices on technical issues, provision of trainings and information sharing, monitoring of implementation of minimum standards in NRC Rakhine area offices.
Generic responsibilitiesย
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.
Specific responsibilitiesย
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.
Procurement Focal for the Rakhine Area Office.Respond fully to spot checks on transactions and have a particular responsibility towards maintaining transparency and accountability within logistics and procurement.Prepare Purchase Requisitions (PR), Quotations, Bid Analysis, Purchase Orders, Goods Received Notes, with support of the Logs AssistantEnsure that all procurement processes are in compliance with Logistics Handbook, other NRC policies and door requirementsLiaise with suppliers to ensure prompt and accurate delivery of goods, services and equipmentย Supervise NRC vehicle fleet and transport activities, with delegation to Logs Assistant on daily fleet management while ensuring effective coordination with program staff and strengthening systems.Oversee warehouse management to ensure proper routines established and followedEnsure Carpool Reports [also known as Monthly Fleet Reports] are submitted to line manager including for sub office MaungdawReceive supplies and ensure they are in good condition and accompanied by correct documentationEnsure Overall management of drivers, fleet management of NRC vehicles including oversight of rental vehicles, with delegation to Logs Assistant where relevantย Filing of all vehicle records and reports, overtime (OT), assisted by the Logs Assistantย Coordinate and facilitate timely reporting of eventualities like accidents and breakdownsEnsure that all NRC vehicles are in proper operating condition and coordinate vehicle maintenance in collaboration with Logs Assistantย Manage and update the Logistic related register monthlyPrepare reports requested by line manager or Logistics from COย Any other tasks assigned by Line Manager. CompetenciesยCompetencies are important in order for the employee and the organisation to deliver desired results.ย They are relevant for all staff and are divided into the following two categories:
1. Professional competenciesย
These are skills, knowledge and experience that are important for effective performance.ย
Generic professional competencies:ย
2 yearsโ experience from working as a Logistics Officer in a humanitarian/recovery contextMinimum 3 yearsโ experience as a Logistician with a local NGO, international NGO or the private sector.Previous experience from working in complex and volatile contexts desirableDocumented results related to the positionโs responsibilitiesWorking knowledge of English both written and spokenA degree or a diploma in a Logistics related subjectGood knowledge of MS Office, especially Word and ExcelContext/ Specific skills, knowledge and experience:ย
Knowledge of Rakhine is requiredExperience of managing Logisticsย Good mentoring capacity with the ability to manage, nurture and develop a teamย Organized and efficient in time managementAble to multi-task and juggle a wide variety of activities and responsibilitiesAbility to work under pressure, independently and with limited supervisionSecurity, political and cultural awareness.2. Behavioral competenciesย
These are personal qualities that influence how successful people are in their job. NRCโs Competency Framework states 12 behavioral competencies and the following are essential for this position:
Managing resources to optimize resultsHandling insecure environmentsWorking with peopleCoping with change. The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.ย Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.ย At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.ย Together, we save lives and rebuild futures. Safeguarding is central to NRCโs work. We expect all employees to:ย โข treat everyone with respect and dignityย โข contribute to building a safe environment for allย โข never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)ย โข always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH