Role and responsibilities
The Logistics Officer is responsible for the coordination and delivery of an efficient and effective logistics service in Afar and Afar operation areas. This position will mainly focus on planning, budgeting, implementing, and following-up on base management including timely and cost efficient services provision as well as ensuring in conjunction with Security Focal Point, security and safety of personnel and assets.ย
Generic Responsibilities:
Support Afar operations in programme portfolio implementation according to plan of action; Promote and share ideas for improvement in area of expertise that will benefit projects implementation. Ensure proper filing of documents;ย Ensure adherence with NRC policies, tools, handbooks and guidelines;Specific responsibilities:ย
General management
Regularly visit field locations and provide logistics and admin staff with onsite supportย Raise awareness on NRC policies and procedures to relevant staff and partners, Code of Conduct, Anti-corruption etcBase and Asset management
Ensure that all NRC premises (office, field offices, warehouses etc.) are maintained and repaired as necessary, providing good working environment Ensure that utilities are provided in a timely and cost effective mannerย Improve and seek new solutions for the premises maintenance and set up, initiate new construction or site development in order to provide better staff services and care. Ensure that all the field office utility bills, guest house and warehouse rents are paid on time Coordinate the adequate provision of the security guards for the Offices and warehouse Control handover of assets and reports follow upEffective Procurement Management
Ensure support to Procurement Officer if deemed necessary and in particular: Ensure adherence to Logistics Handbook, other NRC policies and donor requirements, Maintain a high quality procurement system, which is accountable, transparent and compliant with NRC Procurement Policy and donor requirements, Coordinate the timely preparation of procurement plans for the office, establish deadlines and monitor implementation, Undertake supply and service providersโ pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors.ย Ensure implementation of the internal control system which ensures that PRs are accurately prepared, Purchase Orders/contract are duly prepared, dispatched, scheduled and delivery are well organized and documented. Ensure procurement records are kept and filed appropriately from authorized request to end usersOthers
Support Logistics department in taking physical stock counts including recommendations for management decisions. Support regular auditing of all inventory and inventory related documentation.ย Support fleet management by ensuring proper warehousing of fuel, proper parking spaces for vehicles.Competenciesย
Competencies are important in order for the employee and the organisation to deliver desired results.ย They are relevant for all staff and are divided into the following two categories:
ย Professional competenciesย
Generic professional competencies:ย
Degree in Logistics and Procurement Management/Business Administration or equivalent At least three yearsโ experience as a logistics officer with an INGO Ability to use computer packages - Word, Excel and Power point, email and Internet and to be able to type at a fast and accurate speed. Knowledge of use of databases. Good organizational skills, including, ability to work to deadlines, priorities, pay attention to detail and good numeracy skills. Ability to work in a team, adaptable and Flexible Documented results related to the positionโs responsibilities Excellent written and oral communication skills, in EnglishContext/ Specific skills, knowledge and experience:ย
Complete adherence to all NRC policies and procedures in all areas of logistics, ensuring transparent, well documented, and accurate reporting at all times, with solutions provided to issues as they arise Procurement timeframes in all cases are met Quality procurement and value for money ensured All logistics dealings are in line with government regulations Good relationships with project staff and external parties, through clear communication and supportive problem solvingBehavioral competenciesย
Planning and delivering results Self-starter, highly motivated Empowering and building trust Communicating with impact and respect The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
The Norwegian Refugee Council (NRC) Geneva leads NRCโs representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14โ000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavorsย to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.
NRC seeks to engage with all relevant actors in order to promote the full respect for the rights of displaced and vulnerable people; secure and maintain access for humanitarian operations and promote the achievement of durable solutions. NRC Geneva, with the Internal Displacement Monitoring Center (IDMC), are NRCโs primary presence in Geneva.