VA ID: 2083 Grade Level: G-4 Division: International Monitoring System Division Section: Monitoring Facilities Support Section
Unit:
Technology Support and Training (TeST) Centre
Type of Appointment: Fixed Term Appointment Date of Issuance: 14 August 2024 Deadline for Applications: 15 September 2024 Vacancy Reference: VA342-2083-2024 Reporting Date: As soon as possible
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
Organizational Setting
This position is located in the International Monitoring Systems (IMS) Division, that applies engineering and science to develop, instantiate, and to operate measurement stations around the world, as well as to receive, process and disseminate the data collected by these stations as well as related analysis products.
This position is located in the CTBTO Technology Support and Training Center (Seibersdorf).
Reporting Lines
Under the supervision of the Head, Technology Support and Training Centre (TeST Centre), to:
Duties and Responsibilities
Assist technical staff in warehouse activities by preparing, organizing, packing, labelling, shipping (including country specific documentation) and storing of equipment; Process shipments to/from suppliers, CTBTO facilities and events, ensuring timely and compliant inbound and outbound shipments and maintenance of customs relevant information; Draft requests for quotations to shipping companies and routine correspondence pertaining to shipment of equipment, including donation letters, proforma invoices, customs letters, customs declarations and packing lists; Compile and maintain technical and financial information and documentation, points of contact and related data; populate and update the relevant databases with technical information; Ensure the availability of consumables and stocks needed in support of the warehouse, shipping and material handling operations; Provide support to PTS staff responsible for asset management through tracking relevant information and status changes; update goods management databases accordingly; Assist in the planning and -processing budget and procurement related tasks (such as purchase orders, justifications, etc.); Assist in contract management; Assist in the collection of relevant (technical) data inputs and assist in administering the asset management and other databases in SAP; Assist in the organization and administration of trainings, tests, exercises and other events organized by the technical divisions at the TeST Center and CTBTO Headquarters; Provide support and participate, as requested, in training, tests and exercises organized by the CTBTO technical divisions at the TeST Center, CTBTO Headquarters, or in the field, which could be in remote areas, at short notice and, if necessary, for lengthy periods; Provide support and technical assistance related to the facility management and day-to-day operation of the TeST Center; Transport equipment and personnel between facilities and other locations as requested; Assist in cleaning and reconditioning of equipment and facilities as required; Perform other duties as assigned.Education
Completed secondary education; technical training in machinery, logistics or a related field; training beyond high school in a field relevant to the work would be an asset;Work Experience and Qualifications
At least three (3) years of relevant work experience in logistics or in a closely related field; Good knowledge of Microsoft Office is essential; Driving license category B is essential; Forklift truck license is desirable; Ability to undertake manual and physically demanding material handling tasks; Accuracy and ability to pay attention to detail, and to follow written procedures;Languages
Excellent written and oral communication skills in English are essential. Fluency in oral and written German would be an asset. Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed; Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable; Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks โoutside the boxโ; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches; Client orientation - Considers all those to whom services are provided to be โclientsโ and seeks to see things from clientsโ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients; Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve; Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm). The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.
Additional Information
This position is for LOCAL RECRUITMENT only. Only candidates holding a valid residence and work permit in Austria will be considered eligible. All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement. Incomplete applications and submissions of employment history in formats other than the CTBTO Employment Information Form will not be considered. The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement. Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list. The CTBTO reserves the right to undertake correspondence only with shortlisted candidates. Candidates under serious consideration for selection will be subject to a reference-checking process.