LOGISTICS ASSISTANT

Org. Setting and ReportingThis position is located in the Mission Support Centre of the United Nations Interim Security Force for Abyei (UNISFA), duty station Abyei. The incumbent will report directly to the Chief, Mission Support Centre or their designate ResponsibilitiesWithin delegated authority, the Logistics Assistant will be responsible for the following duties: LOGISTICS SUPPORT AND COORDINATION • Identifies all routine logistics transportation requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources. Provides logistical and operational support to mission clients in terms of lifeline commodities and services such as fuel and rations in coordination with the mission logistics supply section/unit. • Participates in generating an effective and efficient logistics planning and coordination with all Mission logistics related stakeholders and clients. • Reviews Mission’s logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and passenger movements to mission location. • Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods. • Participates in generating an effective and efficient logistics planning and coordination with all Mission Logistics related stakeholders and clients. • Review and Mission’s logistics implementation plan and operational directives to develop effective deployment plans and prioritization for goods and passenger movements to mission locations. • Participates and ensures the development of logistics emergency, contingency plans and identifies ways to overcome obstacles when delivering goods. Coordination of logistics support required by the mission Logistics Support Plan or other applicable directive. • Liaison with regional offices to ensure adequate and effective support arrangements are in place and maintained for each office as required by the Regional Office Support Plan. • Liaison with military contingent to ensure adequate and effective support in compliance with the applicable MOU for each contingent. • Conduct regular liaison visits to regional offices, contingent, UNMO sites and any other mission supported locations to verify adequacy of logistics support and obtain feedback from customers; • Review logistics support requests (including equipment requests) received from contingent, UNMOs, UNPOLs and regional offices ensuring that such requests are justified, legitimate and that quantities requested are within applicable guidelines/scales. • Progress requests to completion of delivery and maintain a record of backorders, ensuring that the client is kept informed of progress and/or problems. • Monitor the use of storage facilities at the Base to ensure effective utilization of space between the occupants and monitor the use of transit camp facilities. TRANSPORT/MOVEMENT MANAGEMENT • Coordinates the provision of ad-hoc transportation requirements including staff movement for duty purposes, and troop deployment/rotations. Coordinates and ensures assignments for the cooperative use of vehicles and equipment with contingents and other UN agencies. • Identifies all routine Logistics transportation requirements within the mission, prepares, implements and controls appropriate methods to cater for them, ensuring optimal utilization of available resources. Provides logistical and operational support to mission clients in terms of lifetime commodities and services such as fuel and rations in coordination with mission logistic supply section/unit. • Ensures all regions are fully supported with logistics support with coordination with all MSD sections. • Liaison with UNMO/UNPOL detachments to ensure adequate and effective support arrangements are in place for each site as required. • Liaison with UN agencies, NGOs and other organizations with which the mission has agreed logistics arrangements to ensure effective implementation of the relevant agreement. • Ensuring that any logistics support provided to contingents outside the terms of the relevant MOU is properly authorized and accounted for. • Coordinate, with MOVCON, the effective use of road transport to re-supply the regions/contingent and coordinate, with Air Ops and MOVCON, the effective use of air transport to re-supply the regions/contingent. • Coordinate with self-accounting units to ensure cost effective provision and distribution of goods are in place. CompetenciesPROFESSIONALISM: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently EducationHigh School Diploma is required. Job - Specific QualificationTechnical or vocational certificate in logistics, transportation or asset management is desirable. A valid Driver's license, including the ability to operate a manual-transmission light vehicle in 4x4 conditions, is required. Work ExperienceA minimum of eight (8) years of progressively responsible experience in logistics operations, Logistic coordination, supply-chain management, asset management or related area is required. LanguagesEnglish and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of the other is desirable. AssessmentPreviously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special NoticeThis \"Recruit from Roster\" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.