Logistics and Warehouse Assistant

Position Title: Logistics and Warehouse Assistant

Location: Damasak - Borno State

Supervisor: Field Coordinator

Project Description:

Northeast Nigeria is currently facing a growing humanitarian crisis with a vast number of Internally Displaced Persons in need of emergency assistance. These IDPs are living among host communities, lacking access to livelihoods and resources, ultimately leading to unprecedented levels of malnutrition and food insecurity. FHI 360 has been working in Nigeria for over 30 years and is now expanding activities in Borno state to respond to the IDP crisis.

Basic Function:

Under the supervision of the Field Coordinator, the Logistics and Warehouse Assistant will support warehousing, fleet, fuel, and asset management activities in accordance with organizational procedures and donor compliance requirements. The role ensures timely and cost-effective delivery of goods and services, accurate inventory control, and proper documentation across all operations.

Duties and responsibilities:

1. Logistics, Fleet & Asset Management 50%

• Support planning and tracking of vehicle movement and cargo deliveries.
• Monitor fuel usage and consumption for project vehicles and generators, ensuring proper records and reconciliations including monthly consumption analysis.
• Support timely reporting on stock levels, asset status, and fuel usage.
• Conduct routine fleet checks and support driver orientation and adherence to safety protocols.
• Tag all project assets according to donor and internal guidelines.
• Support with maintaining up-to-date asset registers, monitor asset usage, and track movement between locations.
• Support with uploading vendor payments to DPA
• Follow up on vendor deliveries and maintain accurate documentation.
• Support with timely reporting and documentation of lost, damaged, or disposed assets in line with donor rules and procedures.

  2. Warehouse & Inventory 50%

  • Receive, inspect, and verify all incoming goods, update stock records accordingly.
  • Support Warehousing Officer to maintain organized storage, labeling, and proper handling of commodities.
  • Support periodic physical stock counts and spot checks and reconcile with inventory records.
  • Document and prepare goods for dispatch and distribution in coordination with program staff.
  • Periodically and as guided, update the Warehouse Management Software (WMS)

    3. Compliance & Reporting

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Ensure all activities comply with FHI 360 Policies, Procurement and Logistics SOP, as well as donor requirements.
    • Maintain organized records and documentation for audits and internal reviews.

      Knowledge, skills, and abilities:

      Skills and Competencies:

      • Excellent organizational and communication skills with ability to work as a team member in a multicultural and team-oriented environment.
      • Attention to detail and accuracy in documentation and record-keeping, good analytical, numerical, and problem-solving skills.
      • Ability to work independently and manage multiple tasks under pressure.
      • Understanding of donor compliance, particularly around procurement and asset tracking.
      • High level of integrity and professionalism.
      • Technical understanding of office and other mechanical and electrical equipment.

        Qualifications and requirements:

        • BS/BA degree in Logistics, Administration, Engineering, or related field with 1-2 years of similar experience. (NGO experience preferred)
        • Experience using inventory management ERP software
        • Knowledge of and demonstrated experience in asset and fleet management practices
        • Experience/knowledge of FHI 360 humanitarian Logistics procedures especially in Northeast Nigeria
        • Proficiency in Microsoft Office (Excel, Word); experience with ERP or inventory

          Safeguarding:

          FHI 360 is committed to providing a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protect vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.

          This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

          FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

          Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

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