Logistics & ICT Officer Tunisia Tunis

The Logistics Officer is responsible for ensuring compliance with NRC’s policies and procedures and donors’ rules and regulations in relation to Procurement, Warehousing, Fleet Management and Asset Management. Logistic Officer will handle large-scale procurements in collaboration with NRC Country office Logistic management team.  

Generic Responsibilities: 

• Provide follow-up and controls to ensure adherence to the NRC Logistics Handbook, and other NRC policies, SOPs and donor requirements. 
  • Ensure anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, fleet management, asset management). 
    • Prepare and implement, in coordination with the Logistics Coordinator, a capacity-building plan for training and development of the logistics team.  
      • Follow up on the procurement plans and requisition tracking in the Country office. 
        • Prepare and submit periodic reports and plans as required. 
          • Ensure proper filing of all logistics documents. 
            • Ensure that NRC’s related activities are implemented within NRC’s Protection mainstreaming guidelines and report any breaches/concerns to the line manager and/or focal point for proper action. 

               

              Specific Responsibilities  

              • Ensure strict implementation of compliance (donors and NRC internal) aspects in all segments of logistic tasks in collaboration with Logistics coordinator. 
                • Handle medium scale procurements (National Tenders, Long Term Agreements, Requests for Quotations, etc.) 
                  • Receive requisitions and source bids & quotations for the purchases goods and services in accordance with NRC procurement regulations identification and obtaining of all resources required to ensure smooth functioning of field logistic operations. 
                    • Issuing PO/contracts and contract amendment if necessary and ensure monitor all PO/contract statues till delivery.  
                      • Administer tender committees guiding them through the stages of selections and keeping minutes and records. 
                        • Provide regular updates to requesters and other stakeholders. Regularly checking procurement plans and be aware of upcoming requests. 
                          • Participate in the identification of suitable and reliable suppliers and service providers and ensure that NRC’s interest protected in relations to pricing, quality and timely delivery. 
                            • Ensure all PRs raised are checked and approved on time.  
                              • Update tracking sheets, contract and supplier records. Provide monthly reporting information for procurement. 
                                • Conduct regular market survey to ensure that vendor data base is updated, including monitoring of supplier performance and obtain necessary documentation 
                                  • Coordinate with the area logistics assests focal point to ensure that a yearly assets count/check for the Area offices is done.  
                                    • Responsible for Asset and fleet when it is required. 
                                      • Provide support to logistics staff in terms of gap-filling and technical advice in procurement, fleet, generator, and asset management and conduct frequent field visits. 
                                        • Ensure all logistics archived filling are according to NRC’s guideline and SSD’s SOP. 
                                          • Oversee the staff support, ICT Policy compliance, and hardware/software including troubleshooting for the smooth running of business operations of the country office. 
                                            • Provide proactive and responsive support to all end-users in country office by implementing a helpdesk system that will capture regular support issues for the purpose of generating management information required for performance improvement. 
                                              • Implement any other logistics related task as requested by the Logistics Manager.  

                                                  

                                                 

                                                Critical interfaces 

                                                By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:  

                                                • Programme Staff 

                                                • Support Staff 

                                                       Supplier/Contractor  

                                                 

                                                Scale and scope of position   

                                                Staff: 

                                                Numbers and titles of staff directly managed by the post-holder, and numbers of staff and daily workers/incentive staff responsible for overall in the unit (Drivers) 

                                                Stakeholders: 

                                                Key external stakeholders the post has relationships with (e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies) 

                                                Budgets: 

                                                List of budgets covered by post-holder, and size of budget 

                                                📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                                                ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                                                Information: 

                                                Brief description of the information resources the post holder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet) 

                                                Legal or compliance: 

                                                Brief description of any legal or compliance responsibility the postholder has (term of employment, vendors, donors) 

                                                 

                                                Competencies  

                                                Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 

                                                 

                                                1. Professional competencies  

                                                These are skills, knowledge and experience that are important for effective performance.  

                                                 

                                                Generic professional competencies:  

                                                • Experience from working as a Support Function Officer in a humanitarian/recovery context 

                                                • Previous experience from working in complex and volatile contexts 

                                                • Documented results related to the position’s responsibilities 

                                                • Some knowledge of English  

                                                 

                                                Context/ Specific skills, knowledge and experience: