Library Assistant (Systems and Catalogue)

Org. Setting and ReportingThe International Court of Justice is the principal judicial organ of the United Nations. It is composed of 15 judges, elected by the General Assembly and the Security Council. The Court has a twofold role: first, to settle, in accordance with international law, legal disputes submitted to it by States; and, second, to give advisory opinions on legal questions referred to it by duly authorized United Nations organs and specialized agencies. The Court is the only principal organ of the United Nations not serviced by the Secretariat. The Court has its own administration, the Registry, which provides judicial support to the Court and acts as a permanent administrative organ. The Registry is headed by a Registrar, elected by the Court. The incumbent is appointed by the Registrar with the approval of the President (Rules of Court, Art. 25). The position is located in the Registry's Documentation and Library Division and the incumbent reports to its Head. ResponsibilitiesThe incumbent will take responsibility for the integrated library management system (MINISIS), maintain the Library's catalogue and assist with the day to day running of the Library (loans and reference services). Under the supervision of the Head of the Documentation and Library Division, and in collaboration with the Library staff, the incumbent will in particular perform the following duties: Systems: • ensure the smooth running of the integrated library management system (MINISIS), introducing new functions according to the needs of the service; • liaise with external suppliers and the Court's IT Division as regards the functioning of the operating system, software updates and the management of licences; customize application software as instructed by the vendor; • co-operate with the IT Division to run the Library's system smoothly and integrate it with other systems of the Court, following appropriate procedures; • participate in the development and updating of the Library's intranet pages and the online catalogue (OPAC); • create and maintain authority records; • respond to requests for technical support. Cataloguing: • catalogue, index (subject headings) and classify documents acquired by the Library using electronic cataloguing tools and applying international cataloguing rules and bibliographic standards; • participate in the acquisitions and goods receipt processes. Loans and reference services and other tasks: • welcome and assist Library users in the Reading Room (on a rotational basis with other Library staff); • search for and replace works in the stacks and Peace Palace Library (on a rotational basis); • deal with research requests from Library users; • participate in the creation of bibliographies and chronological lists of documents; • carry out any other administrative tasks forming part of the Library's services. CompetenciesProfessionalism: Knowledge of library system operations, international cataloguing rules and bibliographic standards. Ability to maintain and operate databases, undertake relevant research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology. Client orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps a client informed of progress or setbacks in projects. Meets timeline for delivery of product or services to client. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style, and format to match the audience. Demonstrates openness in sharing information and keeping people informed. EducationHigh school diploma or equivalent is required. Job - Specific QualificationTraining in library or information science is desirable. Work ExperienceAt least five years experience in library work, information management or related field, are required. At least three years experience in roles devoted to the creation and maintenance of metadata in support of cataloguing, classification and indexing of print and electronic documents and publications using integrated library management systems or similar databases, and information management standards and tools, are required. Experience in roles with responsibility for the maintenance and development of integrated library management systems or similar databases is desirable. LanguagesEnglish and French are the official and working languages of the International Court of Justice. An Advanced Language Competence (UN Level III) of either English or French and an Intermediate Language Competence (UN Level II) of the other language are required. An Advanced Language Competence (UN Level III) of the second language is desirable. AssessmentThe assessment of qualified candidates will include written tests and a competency and/or knowledge-based interview. Special NoticeThe Court is an equal opportunity employer and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, to apply to become a staff member. Pursuant to United Nations Staff Rule 4.4, applicable to the Registry, staff in the General Service and related categories shall be recruited in the country or within commuting distance of the seat of the Court, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment. However, the present position may be subject to international recruitment and candidates recruited from outside The Netherlands may thus be eligible for such allowances and benefits. The selected candidate may be subject to security clearance, including verification of the information provided and a criminal record check. All candidates should be prepared to submit an electronic copy of their passport and all diplomas listed on their profile when requested. The Registrar reserves the right not to appoint any candidate to the post, or to appoint one at a lower level or on the basis of a modified job description. Applications that are found by the Court to meet the vacancy announcement criteria may be added to a reserve list in case a similar vacancy arises in the future. Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. In addition to a salary paid in euros, the Court offers an attractive benefits package including 30 days of annual leave, a pension plan and subsidized medical insurance. If the selected candidate is a staff member from an organization applying the United Nations Common System of Salaries and Allowances, the provisions of the Inter-Organization Agreement concerning Transfer, Secondment or Loan may be applied. United Nations ConsiderationsIn accordance with the ICJ Staff Regulations and Rules, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with ICJ if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to carefully follow all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on \"Manuals\" hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted based on the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances, and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeICJ does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICJ are fraudulent and should be disregarded.