Plan International is a leading girls and childrenโs rights organization. Our Ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change.
Working together we will create:
- A world where all girls know and exercise their rights to living the life they choose
- A network of supporters, communities, staff, partners, and donors, all supporting girls and young women to stand strong as they learn, lead, decide, and thrive
- Global change through breaking down the barriers and discrimination girls and young women currently face every minute, every hour, every day
We aim to improve the lives of 200 million girls in the next five years. When girls thrive in a more equal world, we are all stronger for it.
Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!
Under the direct supervision of DCOP who is leading the Plan Liberia Global Fund Malaria Program ITN Distribution, ITNs Logistic Coordinator (Central Level) function is to support the Global Fund Program ITNs Campaign County Logistic officer in the 15 counties to ensure that ITNs Distribution Campaign and supplies/logistics are handled and managed well in line with the campaign plans, the Global Fund and Plan/Plan partnerโs policies and procedures throughout the period of the campaign.
Dimensions of Role:
- Report to the Deputy Chief of Party, Plan Liberia Global Fund Malaria Program with dotted reporting lines to Plan International Administrative Manager
- Logistics and supply systems and processes for compliance and management information
- Risk Management in logistics and supplies for the Liberia ITNs distribution campaign as part of Plan Global Fund Malaria Program
- Area of Responsibility โ CO, with travel to 15 Counties when necessary.
Typical Responsibilities - Key End Results of Position:
- Support the Plan Global Fund program unit or Plan partner organization in implementing ITNs campaign logistics systems, including movement and tracking of ITNs in line with the Global Fund, MOH and Plan International Liberia procurement guidelines.
- Engage in the ITNs campaign logistics management by providing support to the 15 counties
- Interact with service providers ensuring the right services are provided at all levels of the supply chain in line with respective service contracts
- Ensure accountability and value for money for all services provided to Plan International Liberia or Partners within the campaign logistics system.
- Ensure proper documentation and audit tracking for services and goods procured, received and dispatched to beneficiaries by Plan or Plan partner in assigned county.
- In collaboration with Plan International Liberia or partner Administrative Department, cultivate and maintain excellent relation with the Government of Liberia, especially Ministry of Health/National Malaria Control Programme (NMCP) and the NMCP Logistics Officer
- Provide efficient and reliable supply chain management of Plan or partner equipment and supplies throughout the ITNs campaign.
- Management of supplies used in Plan partner or the Plan Global Fund Program ITNs campaign including receipt/clearance, transport, storage and delivery.
- Support the Plan partner or Plan Procurement Specialist/Administrative Manager in establishing and maintaining vendors and contractorโs data and dealing with them (effectiveness, reliability, timeliness and quality of services provided)
- Organize dispatch of goods in support to the ITNs campaign with proper documentation and filling ensured.
- Perform other duties and participate in other, non-project, organizational activities and processes as and when required to do so.
Dealing with Problems:
- Aanalyse all success factors and risks facing the organization, report them to management and provide his/her recommendations for improvement of the risk management and overall Nets Distribution and supply system.
- Works with minimum supervision
- Refers all final decision making to a senior manager
Communications and Working Relationships:
- Country Management Team
- Global Fund/LFA
- The County Level Plan Program or Plan Partner Team
- The MOH/NMCP & County Health Teams
- Plan International Liberia Global Fund implementation team
- Maintains high contact with staff regarding Plan or Plan partner policies and procedures
- Maintains medium contact with the Plan Partner or Plan Regional Office and other Organizationโs County Office procurement or administrative team
Knowledge, Skills, Behaviors, and Experience Required to Achieve Roleโs Objectives:
- A university degree or equivalence in the fields of either financial, administration or logistics and procurement
- A logistics, supplies or procurement background and work experience is preferred
- Knowledge about program and project implementation is an added advantage
- At least 3 yearsโ experience in similar position with a recognized institution
- Experience in national health/ITNs campaigns will be an added advantage
Knowledge:
- Promotes high performance by all personnel
- Promotes innovation, learning and transparency
- Communicates clearly and effectively
- Gains, develops and retains credibility
Skills:
- Ability to mentor staff, partners and communities
- Good analytical and synthesis skills
- Ability to study and quickly understand new operating environment and organizational systems.
- Good communication skills (written and oral)
- Good listening and negotiating skills
- Independence and objectivity, you should be able to work with minimum supervision
- Organized, methodical and meticulous
- Good filling or record keeping
- Computer knowledge and self-ownership required to execute roles & responsibilities
Attitudes:
- Influencing personnel to improve performance, procedures and compliance
- Promoting high performance
- Open to feedback and willing to try new approaches and processes
- Team spirit.
- Promotes innovation and learning
- Communicates effectively and enthusiastically
- Behaves consistently in his/her approach to work and decision making
Physical Environment and Demands:
Partly office environment with 60% extensive travel to business partners, program/campaign areas including in-county or out-of-county (where and whenever necessary)
Level of Contact with Children:
The position will be based at the County Level and level of contact with children is low
Level of Contact with Children: