Intern - Meeting Services

Work LocationIn-person, Nairobi, Kenya Expected duration6 months Duties and ResponsibilitiesOrg. Setting and Reporting The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. This post is located in the Governing Bodies Secretariat under the Office of the Executive Director. The Office of the Executive Director is responsible for the formulation of a clear and consistent vision for UN-Habitat , as well as the policies necessary to effectuate that vision; establishing operational priorities and strategies, in consultation with senior management of the programme ; ensuring effective management and accountability of the programme and budget; and engaging with key Member States and other stakeholders to secure both political and financial support for UN-Habitat. The Governing Bodies Secretariat is responsible for organizing and servicing the meetings of the Governing Bodies of UN-Habitat which include the United Nations Habitat Assembly (UN-Habitat Assembly), Executive Board, and the Committee of Permanent Representatives (CPR). It is also responsible for high level liaison and communication with Governments and Permanent Missions and for providing guidance and advice to the Organization on diplomatic and political matters. The focus of this ToR is strengthened communications with Member States and Governments and efficient preparations for the meetings of the governing Bodies and their subsidiary organs. The Intern reports to External Relations Officer, Secretariat of the Governing Bodies. Responsibilities Under the direct supervision of the Secretary to the Governing Bodies, the intern will: • Support in drafting background papers, relevant documents, talking points, reports, speeches and other correspondence. • Support posting meeting documents on UN-Habitat’s Governance page. • Support in creating meeting links for the Governing Bodies meeting • Support in conducting research, compilation and preparation of summaries of background materials for use in preparation of reports, briefs, and speeches. • Support in reviewing and updating information on the relevant websites for ease of access to Member States • Provide support in the preparation, implementation and follow-up to consultative and other meetings, conferences and sessions of the Governing Bodies of UN-Habitat. • Support in responding to general inquiries relating to governing bodies secretariate • Support in creating and updating the Member States directory • Support in updating the roadmap towards key meetings • Perform other related duties as required Qualifications/special skillsApplicants must at the time of application, meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher), b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent), c. Have graduated with Bachelor's degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite). Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views. Preferred areas of study: A bachelor’s degree in political science, international relations and other related courses is desirable. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or Ph.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. Experience in drafting correspondence is required. Proficiency in computer software applications (E.g. Word, Excel, PowerPoint) is required. Experience in supporting meetings is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English is required. Knowledge of another UN language is desirable. Additional InformationNot available. Intern Specific textInterns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.