Intern at the Division of Administration (UNOG) – Multiple Positions

Work LocationGeneva Expected duration2-6 months Duties and ResponsibilitiesThese internship positions are located in various offices within the Division of Administration at UNOG. The interns will report to the Project Leaders for their selected position. Transition Team: Office of the Director (2 positions) The internship offers an opportunity to participate in the day-to-day tasks related to the support and realization of large-scale moves and transition of United Nations staff to renovated and new office spaces, within a large-scale project impacting the workplace and ways of working for United Nations staff. The daily responsibilities may include, but are not limited to: • Produce internal communication products for stakeholders implicated by moves, including brochures, graphic images, videos and other materials, to be published on iSeek, the UN intranet and/or printed for internal distribution. • Produce online content for the Transition Team intranet website. • Assist as needed during move days and settling-in days post-move for different UN entities. • Assist in the development of post-move user feedback surveys and other means of soliciting user feedback, • Assist in tours to pilot office spaces and other stakeholder engagement activities. • Assist in ad-hoc translation of written content from English to French. Programme Management: Office of the Director (2 positions) The intern will support the ongoing work of the Office of the Director, Division of Administration. Duties may include, but are not limited to: • Implementation of projects related to the diverse portfolio of the Office of the Director, including in innovation and change management, process improvement and client engagement, incl. the development of proposals, planning implementation and reporting • Liaison with diverse stakeholders within UNOG, with UNHQ and with partners in international Geneva • Research and analysis to support innovation in administrative service provision and management • Assist in the organization and servicing of events, workshops and meetings, incl. the development of innovative formats, record-keeping and follow-up • Support communication and outreach, incl. design of visual material, presentations and preparing drafts for communication products Communication/Events: Office of the Director (2 positions) The intern will be tasked with supporting the internal communications strategy at the Office of the Director of the Division of Administration, focussing on accessibility issues at the Palais des Nations. Key responsibilities will include: • Creating content about accessibility. • Designing and updating newsletters for staff communication. • Facilitating communication with member states on accessibility issues. • Assisting in the organization of events around disability inclusion. • Performing updates on the intranet. • Developing and implementing new outreach channels Anti-Racism: Division of Administration (1 position) The intern will be tasked with supporting the UNOG Anti-Racism Advocate. Key responsibilities will include: • Assisting the secretary of the Working Group organizing events and in taking notes/drafting minutes of the various meetings held by the Working Group and Geneva Alliance against racism (GAAR). • Assisting in video taking activities for outreach/advocacy activities, working with various teams of social media to monitor statistics and the impact of the outreach activities and reporting to the Chair. • Assisting in drafting internal communications and in the creation of the UNOG webpage in relation to racism and racial discrimination and in adding regular content to it. • Collecting information about the Global South countries to be contacted within the outreach efforts made by the Working Group. • Assisting the chair of the Working Group in the monitoring of the agreed recommendations to fight racism and racial discrimination and serving as the secretary of the Geneva Alliance against racism (GAAR). Environmental Affairs: Division of Administration-Central Support Services (1 position) The intern will be tasked with helping environmental affairs officers to understand the implications of Scope 3 GHG reporting for UNOG. Key responsibilities will include: • Review of IPSASB SRS Exposure Draft: Climate-Related Disclosures • Review of Sustainable UN guidance on Materiality Assessment • With support from the environmental affairs officers: o Map UNOG’s value chain (based on Sustainable UN guidance) o Identify relevant stakeholders & data sources o Identify likely type of data – spend, activity or proxy o Identify likely challenges in Scope 3 reporting for UNOG • Prepare summary reports • If time allows, support the development of environmental training for UNOG staff Information and Communication Technology Service (ICTS) (1 position) The intern will support the Event Support Services team with the introduction of cloud-based Artificial Intelligence tools relevant to Event Support. Tasks will include: • Researching latest developments on Artificial Intelligence Cognitive Services tools already available for use at the United Nations Office at Geneva. • Exploratory work on current event-related use cases for the application of cloud-based Artificial Intelligence tools. • Creating prototypes and minimum viable products to showcase the explored use cases. Additional internship possibilities available in Human Resources, Budget and Finance, and Central support services. Qualifications/special skillsTo qualify for an internship with the United Nations, applicants must meet one of the following requirements: (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's level or equivalent). Interested candidates must be pursuing or must have pursued their degree in Administration, Business, International Relations or another field related to this Job Opening including Communications, Public Relations, Architecture/Design, Social Sciences, information technology. Experience or studies in Racism and/or Discrimination issues is an asset. Experience in Environmental Affairs or sustainability is an asset. Experience in Graphic Design and Videography is an Asset Applicants must also have: • Strong written and verbal communication skills. • Ability to work independently and as part of a team. • Good organizational skills and attention to detail. • Proficiency in using digital communication tools and platforms. • Computer literacy – command of standard applications including MS Suite (Word, Excel and PowerPoint). • Data analysis and reporting. Drafting, editing and proof reading. • Keen interest in the work of the United Nations and a personal commitment to the ideals of the Charter. • ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views. • Applicants for the ICTS internship must have: good knowledge on consuming either Azure Cognitive Services or Amazon Web Services AI services and development skills, particularly to consume Azure Cognitive Services or Amazon Web Services AI services in any development environment (please specify). Applicants to the UN Internship programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required Applicants must be a student in the final year of the first university degree (Bachelor or equivalent), Master's or Ph.D. Programme or equivalent, or have completed a Bachelor's, Master's or Ph.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note you will have to provide an official certificate at a later stage LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the internship advertised, fluency in English is required. Knowledge of an additional United Nations official language is an asset (Arabic, Chinese, English, French, Russian and Spanish). Additional InformationHave you completed a UN Internship before? If yes, please include the UN entity as well as concrete dates. Candidates for the UN internship Programme are required to cover the cost of travel including visa, accommodation, health insurance and other living expenses for the duration of the internship. Will you be able to cover all the above-mentioned expenses? Please also indicate which internship(s) you are interested in apply to. Intern Specific textInterns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.