Background
UNDP works in about 170 countries and territories, helping to end poverty, reduce inequalities and exclusion, as well as protect the planet, in line with the Sustainable Development Goals (SDGs). Together, these efforts aim to ensure that improvements in human wellbeing remain within ecological boundaries. We also help countries to develop policies, leadership skills, partnering abilities and institutional capabilities, as well as build resilience, in order to achieve the Sustainable Development Goals.
UNDP China has been working in China over the past 40 years, partnering to advance various phases of Chinaโs development. UNDP Chinaโs actions and programmes for the period of 2021-2025 are defined in its Country Programme Document for China (CPD), prepared in cooperation with the Government of China and other partners. The CPD contributes to the United Nations Sustainable Development Cooperation Framework for China 2021-2025 and aligned to support the development priorities outlined in the Government of Chinaโs 14th Five Year Plan.
The Communications, Innovation and Partnerships Team (CIP) of UNDP China promotes greater understanding and visibility of UNDPโs work by utilizing various communications tools. Fully engaging with the media, social media and leveraging on a strong network of Public-Private Partnerships, the team leads the design, management, and implementation of UNDPโs overall communications strategy, including design and roll out high-impact, multimedia campaigns; programme-oriented communications products; media relations and key events; localization of global content for Chinese audiences; and publications on critical development issues. On the innovation front, the team is facilitating and prototyping innovative solutions and experimenting with new ways of working to tackle complex development challenges outside the traditional development cycle.ย
Duties and Responsibilities
The Innovation and Communications Assistant provides administrative and coordination support to the CIP Team to ensure teamโs work is delivered with high quality, accuracy, and consistency.Under theย directย guidance and supervision of the Innovation and Communications Officer,ย the assistantย will work in close collaboration with the Operations Team ย and China International Center for Economic and Technical Exchanges, providing support to the design and development of innovation projects and initiatives.
Project Management and Support
Provide project management support to the team, including but not limited to,ย Creating andย maintainingย projectsย informationย in UNDPโs Quantum system; Facilitate the procurement process for the project implementation includingย , creating requisitions, raising receipts,ย coordinatingย payments Tracking, monitoring, and reporting on the use of project resources; Provide support for the process ofย project approval, implementation, general operations, and closure of projectsย under the UNDP policies and regulations; Generate reports and information on the routine implementation of projects; review, verify, and reconcile financial data and reports to ensure accuracy and conformity with UNDP financial and administrative rules and regulations; Provide supportย to theย partnership-building process, includingย background research,ย relevant document preparation.Prove support to the implementation of innovation strategy
Provide support to the implementation of the Country Officeโs innovation strategies and initiatives and assist in maintaining relations with innovation partners;ย Provide support to event planning and execution including but not limited to innovation-themed conferences, workshops, etc.;ย Work closely with the team of the UNDP SDG Innovation Labs andย facilitate the synergy among cooperation parties;ย Assist in driving the communications effort for innovation-related initiatives and projects.Support the implementation of CO communicationsstrategyย
Provide effective support to the implementation of the Country Office communications strategy and support the communications initiatives including but not limited to events, campaigns, and training workshops;ย Assist in quality assurance for the Chinese contents of outreach communications materials such as concept notes, press releases, Op-Eds, social media articles, etc.ย provide support to the management of cross-team/agency communications process;ย Ad hoc tasks requested by the Communication and Innovation Officer.Provide support to Communications team in knowledge management and dissemination.
Collect knowledge products from programmes and projects, and archive them properly.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning ofthe Office and the Organization
Competencies
Coreย Competencies
Achieve Results:ย ย ย ย
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:ย ย ย ย
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:ย ย ย ย
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:ย ย ย ย
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:ย ย ย ย
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:ย ย ย ย
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:ย ย ย ย
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functionalย &ย Technicalย competenciesย
Business Direction & Strategy -Negotiation and Influence: ย Reach a common understanding/agreement,persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create โwin-winโ situations
Business Management - Project Management: Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
Business Management - Operations Management: Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisationโs assets into the best results in the most efficient way. Knowledge of relevant concepts and mechanisms..
Business Management - Communication: Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communicationsmm internally and externally, through media, social media and other appropriate channels
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Required Skills and Experience
Education:
Secondary education (Completion of High School Education) is required. Or University degree (bachelor's degree)ย in Communication, Social Sciences, Political Sciences, International Relations,ย or related field will be given due consideration, ย but it is not a requirementExperience:
Minimum 4 years (with Secondary Education) or 1 year (with Bachelorยดs degree) of relevant experience in innovation and communications.ย
Desired skills in addition to the competencies covered in the Competencies section
Experience in project management with desirably a focus on gender, innovation, youth, or advocacy for SDGs. Experience in social media campaign and offline event management as well as external communications, preferably with video editing and graphic design skills. Experience with public sector, preferably with international organizations.Required Language(s):
Fluent in Chinese and English is required.ย
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ย
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
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