Individual Consultancy : Personal Assistant to the Representative, Yaoundé, Cameroon

Hiring Office: Cameroon
 

Purpose of consultancy:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

As the key administrative support to the Country Representative, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow and following up on deadlines and commitments.  You will also facilitate knowledge building and management; provide logistical support; support communications; and coordinate secretarial services.
 

Job Purpose:

You would be responsible for:

Ensuring optimal communication flows between the Representative and the staff of the CO, as well as external counterparts.  In consultation with other CO personnel, responding to requests for information, in a timely, discrete manner.
Preparing documentation and presentations, including correspondence, briefs and reports, and researching and collating material to meet the Representative’s needs for official trips and meetings.
Undertaking logistical administrative and financial arrangements in consultation with the Operations Manager/ Operations Specialist, for meetings and workshops organised by the Representative’s Office.
Coordinating the secretarial services of the CO, including briefing and training new secretaries, guiding other secretaries on office procedures, and distributing special administrative assignments. 
Managing the Representative’s calendar and schedule of appointments; receiving high-ranking visitors/officials; and taking minutes as required.
Managing all aspects of the Representative’s travel arrangements, including maintaining appropriate files and reports and monitoring the budget of the Representative’s Office;
Assisting in the preparation and finalisation of the CO Office Management Plan, including the preparation of information translations, and acting as interpreter if required.
 

Duration and working schedule:

4 months

Place where services are to be delivered:

Yaoundé, Cameroon

Delivery dates and how work will be delivered (e.g. electronic, hard copy etc.):

Work will be delivered as per priority and requirements

Monitoring and progress control, including reporting requirements, periodicity format and deadline:

A monthly consultant report will be required

Supervisory arrangements:

The Personal Assistant (PA) provides critical senior level, administrative, secretarial and communications support, as a direct report of the Resident Representative. 

Expected travel:

In case authorized

Qualifications and Experience: 

Education:  

Completed Secondary Level Education. First level university degree is desirable.

 

Knowledge and Experience: 

Language Requirements:

Fluency in French and English is required.
 

Required Competencies: 

Values:

Core Competencies: 

Functional Competencies:

Inputs / services to be provided by UNFPA or implementing partner (e.g support services, office space, equipment), if applicable:

The required equipment and office space will be provided to the consultant