Human Resources Specialist

Description

Vacancy Announcement

Job title

Human Resources Specialist (X2)

Work Location

Kono

Department

Human Resources

Reports to

Director of Human Resources

Line Management

Nil

Requisition Number

4561

Duration of Contract

Twelve (12) Months with possibility of extension.

Application Status

Internal & External Advert

Organization Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

The Human Resources Specialist plays a vital role in supporting the overall HR function by executing HR-related duties across various functional areas including recruitment, onboarding, employee relations, benefits administration, compliance, performance management, training, and HRIS management. This role ensures HR policies and practices are implemented effectively and align with the organization's goals and legal standards.

Essential Duties and Responsibilities:

1. Recruitment, Onboarding & Offboarding

• Support end-to-end recruitment activities, including drafting and publishing job advertisements, screening applications, conducting initial interviews, and coordinating interview schedules with the hiring managers.
• Facilitate the onboarding process by preparing offer letters, verifying employment eligibility documentation, arranging orientation sessions, and coordinating access to IT systems and office facilities.
• Conduct background checks, Misconduct Disclosure Scheme verifications, and reference checks as required.
• Ensure a smooth offboarding process by conducting exit interviews and managing final paperwork.

  2. Employee Relations & Support

  • Act as a first point of contact for employee questions related to HR policies, procedures, and benefits, in coordination with the HR Director.
  • Assist in addressing and resolving employee concerns, conflicts, and grievances, promoting equity and inclusion across the organization.
  • Provide guidance on performance management, career development, and other HR-related matters.
  • Contribute to initiatives that promote a positive, supportive, and engaging workplace culture.

    3. HR Administration & Recordkeeping

    • Maintain accurate and up-to-date employee records; both digital and physical; in accordance with PIH-SL policies and legal requirements.
    • Manage employee lifecycle processes including changes in employment status, pay adjustments, promotions, and terminations.
    • Prepare data for monthly payroll processing, ensuring accuracy in salary calculations, overtime payments, loans, and salary advances in line with PIH policy.
    • Ensure timely submission and regularization of NASSIT contributions and proper documentation for all employees.
    • Generate HR reports for internal audits, compliance assessments, and management review as needed.
    • Ensure that payroll adjustments are completed on or before the 15th of every month.

      4. Compliance & Policy Implementation

      • Stay informed on relevant Sierra Leonean labor laws, including provisions related to working hours, overtime, NASSIT, and employment termination.
      • Support the development, implementation, and enforcement of HR policies and procedures, ensuring alignment with legal requirements and organizational standards.
      • Assist in investigations related to policy violations, employee complaints, or disciplinary actions.
      • Contribute to the creation and revision of employee handbooks and HR operational guidelines.

        5. Termination & Severance

        • Administer employee exit processes in compliance with local laws and internal HR policies, ensuring proper notice and severance procedures are followed.
        • Prepare all required termination documentation, including final settlements and exit checklists.

          6. Training & Development

          • In collaboration with the HR Director, coordinate and facilitate employee training sessions, capacity-building workshops, and engagement activities.
          • Assist in identifying training needs and contribute to the design and implementation of appropriate learning programs.

            7. Performance Management

            • Manage performance management cycles, including goal setting, regular reviews, and feedback sessions.
            • Advise managers and staff on performance improvement strategies and formal improvement plans when necessary.
            • Track key performance metrics and compile reports for HR and senior management.
            • Support the administration of employee recognition and reward programs tied to performance outcomes.

              8. Additional Responsibilities

              • Participate in cross-functional HR initiatives and special projects as directed by the HR Director.
              • Collaborate with other departments to ensure HR strategies are aligned with organizational goals.
              • Maintain strict confidentiality of all employee and HR-related information.
              • Perform any other HR duties as assigned by the HR Director.

                Prevention of Sexual Exploitation, Abuse and Harassment

                Partners In Health Sierra Leone is dedicated to preventing unwanted behavior in the workplace, including sexual harassment, exploitation, abuse, financial misconduct, and ensuring the welfare of those we serve. We expect all staff, consultants, contractors, vendors, and volunteers to uphold these values as outlined in our code of conduct.

                The successful candidate will receive appropriate training and must adhere to the organization’s safeguarding policies. Employment offers are contingent upon satisfactory references and screening checks, which may include criminal records and terrorism finance checks.

                As a participant in the Inter Agency Misconduct Disclosure Scheme, we request information from previous employers about any instances of sexual exploitation, abuse, or harassment. Additionally, Partners In Health Sierra Leone will share records of such misconduct with other agencies upon staff departure, ensuring transparency and accountability. By applying, candidates acknowledge and agree to these recruitment procedures

                Education and Work Experience Requirements

                1. Required Skills and Qualifications
                   • Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
                   • Experience: 4-5 years of proven experience in an HR role, preferably with a focus on a specific HR function (e.g., recruitment, employee relations, benefits administration) or as an HR Practitioner
                   • Experience working in Sierra Leone is highly desirable.
                     1. Technical Skills:
                        • Proficiency in Human Resources Information Systems (HRIS) and Applicant Tracking Systems (ATS).
                        • Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
                        • Familiarity with payroll processes and benefits administration, specifically as it relates to the Sierra Leonean context.
                          1. Knowledge:
                             • Solid understanding of Sierra Leonean labour legislation and employment laws, including those related to NASSIT, overtime, and severance pay.
                             • Knowledge of HR best practices and procedures.