Reference number: 202603
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources. CIFOR-ICRAF is looking for a
Human Development Assistant
Overview Under the supervision of the Senior Human Development Officer, this position provides crucial daily operation support for GRS recruitment and contracts like assisting with recruitment (posting jobs, scheduling interviews), coordinating orientation/probation/separation, contract management, staff records management, and acting as a point of contact for GRS contract inquiries, ensuring confidentiality and accuracy across all HD functions. While ensuring that delivery of services is done with high quality, accuracy and consistency with HD policies and procedures.
Duties and responsibilities
1. Recruitment and Orientation:
Download applications arranging them in an easier way for longlisting. Proposed at least 20 applications as the initial longlist for SHDO review.
Track and update the recruitment tracker of the recruitment process to ensure real-time overview of the recruitment process.
Assist in preparation of interview documents, sending invitations and providing for all logistical requirements to ensure the smooth running of interviews.
2. On boarding of new staff:
Coordinate logistics for orientation program
Create and share orientation link and calendar to the new staff and presenters
Follow up with the new staff to confirm that the orientation is going as scheduled.
3. Contract Management:
Prepare, compile & dispatch documents, correspondence, reports.
Support preparation of Visa letters.
Contribute to compiling reports on contracts renewals and pending contracts for submission as required.
Support the payroll process by providing monthly contract renewals, contract changes taking effect, new staff enrolment forms and separation documents.
Remind teams on contract expiry dates and ensuring that all documentation is provided for fully approved.
Assist in providing a monthly report on contracts renewals and pending contracts
Process staff badges for staff at appointment and contract renewal.
4. Records Management
Work closely and support SHDO to ensure end to end completion of document processing.
Follow up with new staff for enrolment documentation.
Ensure contract renewals, letters of appointment and enrolment documents are filed and electronic copies shared with both C&B, and HD data teams.
Update staff files for all new recruits and ensure completeness of staff files.
Create staff files and ensure all recruitment documentation is properly filed e.g., VAF, other candidate CVs & PHFs
Assist in compiling documents on audit process.
5. Probation and separation
Send out periodic reminders to supervisors regarding probation evaluations of new staff.
Support preparation of confirmation letters and send to staff upon completion of probation period.
Assist in following up on extension of probations and termination of service during probation, where applicable.