Human Resources Officer
The Danish Refugee Council (DRC), one of the worldโs leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.
POSITION PROFILE
Overall purpose of the role:
Under the supervision of HR and Admin Team Leader, the HR Officer will work on all Human Resource responsibilities, including but not limited to recruitment, staff onboarding, payroll, and health insurance. In addition, the position holder assists in contracting, extensions/separations, and ensures all staff files are updated with the required documents as per the checklist.
DUTIES & RESPONSIBILITIES
Roles and Responsibilities:
National Staff Payroll
Ensure collection of monthly timesheets and prepare employeesโ payroll within set time using payroll software. Release of monthly pay slip. Follow-up with Finance on the payroll transfer. Closely working with Area Offices HR to receive the payroll data on time. Ensure the correct tax calculation is followed as per tax rules. Ensure National Social Insurance and Zakat are deducted and transferred to the relevant authority immediately after the transfer of salary. Store and archive all the external correspondence with government authorities in the HR SharePoint.Recruitment and Selection, Staff Contract
Assist in advertising the vacancy in job portal. Assist in the recruitment process for certain bands. Ensure the recruitment process is followed as per recruitment guidelines. Update the recruitment tracker timely. Maintain proper documentation of recruitment related files as per set check list. Prepare job offer, contract, contract extension. Follow up with managers on the contract extension/ termination.National Staff Insurance
Coordinate with the Insurance provider, share the new inclusion and exclusion list. Closely follow up with the insurance company for claim settlement, health cards, inclusion and exclusion. Follow up on the monthly invoice and submit the request to Finance for payment. Ensure all staff receive their insurance card immediately after their enrollment with the insurance company.SKILLS AND EXPERIENCES
Maintain staff information
Maintain and make available all updated staff information for easy reference in Dynamics. Ensure that staff files are made and stored securely. Follow up with HR in Area offices to ensure all staff files are archived in HR SharePoint. Assist the line manager on internal and external audits.Other Administrative Tasks
Coordinate with HAC, Labor Office, Social Insurance, Tax and Zakat office for the official correspondence. Ensure all the correspondence are properly filed up.Monthly reporting
EDUCATIONAL QUALIFICATIONS: (include certificates, licenses etc.)
Experience working in Payroll software.
Language:
English โ Fluent Arabic โ FluentALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES
Striving for excellence: You focus on reaching results while ensuring an efficient process. Collaborating: You involve relevant parties and encourage feedback. Taking the lead: You take ownership and initiative while aiming for innovation. Communicating: You listen and speak effectively and honestly. Demonstrating integrity: You act in line with our vision and values.POSITION DETAILS
Type of contract: National Contract Length: 12 months Band: Non-management Salary Range Starting from, USD 1,225.00 Duty station: Port Sudan- Country Office Start date: As soon as possible Closing Date for Application 21/Oct/2025Salary and conditions will be in accordance with Danish Refugee Councilโs Terms of Employment for national employees.
WHAT WE OFFER
Two Bonuses (during two Eid festivals) National Social Insurance Medical Insurance Excellent Working Environment and Opportunity for Growth Various Learning and Development PlatformsAPPLICATION PROCESS
Applications must be submitted through the mentioned link on the page by clicking on Apply Button. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor with CV.Note: Applications sent by email will not be considered. In addition, DRC doesnโt charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.
If you have questions, you can visit our FAQ page.
For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race,
marital status, or other protected characteristics.
***FRAUD ALERT***
It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.