HR Intern

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.
  The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. 
  In general, the Internship Programme aims at attracting talented students and graduates who:
  a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities; b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor. d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months. e) are between 20 and 36 years of age.
  Background Information   Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Supervision

Under the overall supervision of the Chief of Mission, and with the direct supervision of the Senior Human Resources Assistant, in close coordination with the HR team, the HR Intern will perform clerical HR/Administrative tasks in support of human resources daily operations in Bujumbura Office.

Learning Objectives

• Support HR Unit in updating and upkeeping all HR personnel files as per the organization’s rules/regulations;
• Assist in preparation of requests for payments (RFPs) for non-staff personnel;
• Upkeep the organizational organigram to timely reflect organizational changes;
• Prepare letters of Invitations (LoI), facilitate obtainment of the Burundian visas for eligible internationals;
• Facilitate collection and preparation of the applications for issuance of the UN IDs for the staff and their dependents.
• Prepare certificates of service for the staff on demand;
• Perform scanning and photocopy services as requested;
• Perform such other duties as may be assigned.

   

  Training Components and Learning Elements

  The successful candidate will gain experience: 

  • of working in an international multicultural environment, within the United Nations system;
  • in organizational, general administrative and Human Resources-related practices and processes of IOM;
  • In liaising with the government authorities on the issues related to issuance and extension of the Burundian visas for eligible international personnel and their family members;
  •  in the use of the IOM/UN learning platforms via conforming with the requirements for completing IOM mandatory courses and assistance in assurance of the staff members compliance as regards completion of the IOM mandatory courses;
  • in practical implementation of the Hire to Retire (H2R) Human Resources workflows through the exposure to the IOM’s new ERP, WAVE Oracle. Optional pre-recorded training modules in different HR areas will be available subject to approval of the supervisor;
  • in basics of the organizational design via contribution to upkeeping IOM Burundi’s organigram. Education
    • Be enrolled in the final academic year of a first university degree (minimum Bachelor’s level or equivalent) in Human Resources, Business Management, Business Administration, or other related field from an accredited academic institution; or
    • Be enrolled in a graduate school in Human Resources, Business Management, Business Administration, or other related fields from an accredited academic institution; or
    • Have graduated with a university degree and, if selected, must commence the internship within one year of graduation   Experience
      • Experience in operating personal computer, on-line computer terminal, printers, scanner, photocopier, and other office equipment are necessary;
      • Experience with Microsoft Office 365 applications.   Languages  
        • Fluency in English and French is required (oral and written). IOM’s official languages are English, French and Spanish.   Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.     Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these fives values:
        • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
      • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
    • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.