HR Consultant

Project Context and Scope
Under the overall supervision of Human Resources Officer in Ankara and the direct supervision of National Human Resources Officer in Ankara the incumbent will provide human resources support to IOM Turkiye and its sub offices.
  Organizational Department / Unit to which the Consultant is contributing
IOM Türkiye HR Department Tasks to be performed under this contract
Responsibilities and accountabilities;

1. Assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates’ assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.

2. Carry-out and coordinate pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearance, coordinate enrolment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.

3. Prepare all reports on personnel matters and submit timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; open and update personal files, create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.

4. Organize Human Resources events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records.

5. Provide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions and procedures. Respond to standard inquiries and refer the most sensitive/complex ones.

6. Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analyzing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices.

7. Perform other related duties as assigned

Single Deliverable – Progress report upon completion of the abovementioned tasks – deliverable by e-mail by the end of contract– USD 1300 (all inclusive- to be paid in TRY using IOM's mid-month exchange rate).

  Performance indicators for the evaluation of results    Completion of the tasks and the submission of the monthly progress report Education

• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with three years of relevant professional experience.  Experience
  •  Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, Email, Outlook; previous experience in SAP and Oracle/ Wave is a distinct advantage. 
  • Attention to detail, ability to organize paperwork in a methodical way; 
  • Discreet, details and clients-oriented, patient and willingness to learn new things; and, 
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 
  • Minimum 5 years of HR experience is required. 
      Languages
    • Fluency in English and Turkish is required.    Travel required
      • N/A   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
      • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
    • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.