All NRC employees are expected to work in accordance with the organizationโs core values dedication, innovation, inclusivity, and accountability. These attitudes and believes shall guide our actions and relationships.
1. Role and responsibilities
The purpose of the HR Assistant position is day-to-day support to related human resources responsibilities for requirements in project implementation in Southern Ukraine.
Generic responsibilities
Adhere to NRC policies, tools, handbooks and guidelines. Assist with the implementation of the HR function according to Plan of Action. Ensure proper filing of documents. Prepare and develop status reports as required by management. Update staff records and files on a regular basis. Promote and share ideas for improvement of the HRย function. Use initiative in day-to-day problem solving in line with agreed procedures, priorities and standards for the area of work.ย Provide support in recruitment processes. Ensure confidential issues are being handled confidentially.ยSpecific responsibilities
Responsible for maintaining accurate data in the HR Database (People System, Excel Database, Staff List). Responsible for proper documentation and filling. The filing tree is up to date, all files are saved correctly and in the right folders (i.e. all staff personnel files, hard and soft copies, timesheets, overtimes, leave requests, etc.).ย Prepare timesheets based on data received from Finance department on a monthly basis and share with relevant staff while ensuring they are signed and saved in the relevant folders.ย Support in recruitment process such as vacancies advertisement, conducting written test, contacting applicants for interview, prepare interview schedule etc. Responsible for proper filling of recruitment documents. Monitor and record staff leave days, sick leave, overtime compensation and check with direct line managers. Monitor, perform data entry and ensure that the relevant HR trackers are always updated (General vacations calendar, Overtime tracker, etc.), and that data is verified and entered accurately and in a timely manner. Update on regular basis staff emergency contacts list (address, phone numbers, names and contact details for next of kin, etc.). Assist in monthly staff additional vacation payment calculation, prepare order for HR Coordinator revision.ย Supporting in preparing paperwork for employeeโs overtimes payments. Provide ideas and suggestions to improve the workflow and come up with proactive ways to ensure the work is always timely and error-free. Carry out other HR related activities and support to Area office staff as requested. Other tasks assigned by Line Manager related to HR responsibilities.Critical Interfacesย
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:ย
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2. Competencies
1. Professional competencies
Generic professional competencies:
Bachelorโs degree / Diploma in relevant HR/Finance Fieldย Previous working experience in complex and volatile contextsย Documented results related humanitarian HR personnelย Good knowledge on local contextsย Good command of English/Ukrainian in both written and verbalยContext/ Specific skills, knowledge, and experience:
1 year experience working as an HR Assistant in a humanitarian/recovery context Previous experience using an online HR database Proficiency in MS Office applications2. Behavioural competencies:
Planning and delivering results Communicating with impact and respect Working with people Coping with changes Analysing High commitment to confidentiality