The Position:
The HR Assistant position is based in the Eastern Europe and Central Asia Regional Office (EECARO) in Istanbul. The role is a key component of the regional HR team, providing essential support to 16 country offices as well as regional and sub-regional hubs. The incumbent will work under the direct supervision of the HR Analyst, Client Services and Outreach Branch (CSOB). The incumbent will support the Regional Office structure by bridging traditional HR administrative functions with a modern, data-centric approach to improve operational efficiency and decision-making.
The incumbent will report directly to the HRBP, Client Services and Outreach Branch (CSOB).
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.ย UNFPAโs strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to โbuild forward betterโ, while addressing the negative impacts of the Covid-19 pandemic on womenโs and girlsโ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Human Resources Business Partner team in EECARO is committed to optimizing regional processes, enhancing efficiency, and strengthening collaboration. The team's primary objectives are to ensure smooth HR administration across the region and to leverage data-driven insights to inform strategic decisions. This includes initiatives like the HR & Operations Data Bootcamp, which aims to conduct comprehensive process analysis and develop PowerBI data dashboards to support effective programme delivery and resource utilization.
The incumbent will not only manage HR records and support daily administrative tasks but will also play a pivotal role in the data analysis and process optimization projects. By contributing to the development of data dashboards and providing analytical support, the HR Assistant will directly help the unit achieve its goals of enhancing business efficiency, fostering data-driven decision-making, and leveraging innovative solutions to support country offices in the region.
You would be responsible for:
HR Administration and Process Improvement: The incumbent will manage and maintain digital HR records, ensuring accuracy, confidentiality, and compliance with UNFPA policies. They will also contribute to regional pilots focused on HR reporting, process analysis, and optimization projects. This includes leveraging modern project management tools and data analytics to increase efficiency and effectiveness. Data Analysis and Dashboard Development:ย The incumbent will be responsible for building data dashboards and conducting internal UNFPA data analysis. This includes focusing on HR and operational processes, such as workforce capacity, contract management, and recruitment metrics, to provide actionable insights. The incumbent will contribute to workforce capacity and demand forecasting, helping to align staffing needs with evolving program requirements within each cluster. Support for Talent Acquisition:ย The incumbent will participate in outreach and selection activities, supporting various stages of the recruitment and onboarding process for personnel categories within the EECA clusters. This includes analyzing the time and cost of selection processes to identify and address bottlenecks. Administrative Support:ย The incumbent will provide general administrative support to the Human Resources Business Partner team including SEA clear check, preparing templates, and knowledge recording to ensure the smooth functioning of the unit. Wellbeing and Diversity Monitoring:ย The incumbent will support the development of analytical tools and reports to monitor key metrics related to burnout, wellbeing, and diversity, equity, and inclusion (DEI) within the clusters. Acting as a backup for HR administrative functions as and when required.Qualifications and Experience:ย
Education:ย ย
Completed secondary level education (high school or equivalent) is required. University degree (first level) in Statistics, Behavioral Analytics, Information and Technology, Project Management, or a related field is desirableKnowledge and Experience:ย
Languages:ย
Fluency in English is required. Knowledge of another UN language is an asset.
Required Competencies:ย
Values:
Exemplifying integrity,ย Demonstrating commitment to UNFPA and the UN system,ย Embracing cultural diversity,ย Embracing changeCore Competencies:ย Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - clickย hereย to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.ย
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.ย
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.