Position: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Human Resources and Administration Assistantย
Reports to: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Human Resources/Admin Coordinatorย
Supervision of:ย ย ย ย ย ย None
Duty station: ย ย ย ย ย ย ย ย ย ย ย ย ย ย Bokh-Feild Office
Contract Duration: ย ย ย ย Fixed Termย
All NRC employees are expected to work in accordance with the organizationโs core values: dedication, innovation, exclusivity, and accountability. These attitudes and believes shall guide our actions and relationships.ย
- Role and responsibilities
The purpose of the HR/Admin assistant position is to assist in the day-to-day implementation of the support functions responsibilities. Use actions words such as conduct or assist for the position relevant responsibilities.
Generic responsibilities:
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.
- Ensure compliance with NRC policies and the local labor law in all procedures and processes.
Specific responsibilitiesย
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.ย
Provide and facilitate induction for new staffs joining NRC;Ensure each staff has employment contract, JD and other relevant documents in their personnel file;Follow upย and report on the status of performance management and documentation to line manager;Provide support on facilatating contract agreement for incentive workers, casual workers andย temporay staffs;ย Update and generate monthly records and reports such as staff list, leave and other HR statistics;Update tracking sheet for personal files and communicate the same with country HR team to fill the gaps and make sure that all files are updated and have the necessary documents;Ensure confidentiality of all information related to responsibility;Follow up the pension forms to be filled; have one copy for personal files; submit the forms to Pension Office; collect pension ID cards from this office; and give the ID card after getting signed by the respective staff;Assist in incentive and Casual Worker Payroll preparation by providing relevant data (new staff recruited, Salary adjustment, promotion as well as absences, etc.)ย Assist in monthly National staff payroll information preparation by providing relevant data (new staff recruited, Salary adjustment, promotion as well as absences, etc.)ย ย Coordinate HR projects (Meetings, trainings) and take minuteEnsure effective and efficient utilization of resources;Perform any assignment given by immediate supervisor.In the absence of Administration Assistantย
Ensure the office is fully stocked with appropriate stationery and other suppliesDocument TARs and facilitate issuance of tickets and hotel accommodation for visitorsย Assist in making travel arrangements, booking of flights and hotel accommodation for visitorsย File Administrative documents according to proceduresย Arrange for staff and visitors accommodation, and liaise with Logistics department on the arrangement of transportationย Keep best recording and filling of incoming and outgoing letters to and from NRCยCompetenciesย
Academic and Professional Qualifications:
BA in Human Resources Management, Managementย or Business Administrationย Understanding of the relevant laws and statutory requirementsMinimum of 5 years of work experience with related fieldGood communication and interpersonal skillsWide knowledge of the NGO operations and the dynamics of the humanitarian sectorStrong personnel administration orientationKeen sense of compliance with policy and procedureGood employer- employee contract negotiation skillsย Personal conflict resolution and problem solving skillsย Strong organizational and team working skillsGood cultural and awareness and sensitivityBasic employee counselling skillsHighly approachable, trustworthy and confidentialGood computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.Behavioral competencies
Handling insecure environmentsย Managing resources to optimize resultsEmpowering and building trustManaging performance and developmentPlanning and delivering resultsContext related skills, knowledge and experience (shall be adapted to the specific position):ย
Knowledge of the context in EthiopiaKnowledge of the country labor lawย Experience with start-up, exit or similar