Position: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย HR & Administration Coordinator
Reports to: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Area Manager
Duty station: ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย Jigjiga
Duration of contract: ย ย ย ย ย Fixed term
Role and responsibilities
Generic responsibilitiesย
Ensure adherence with NRC HR policies, tools, handbooks, and guidelines.Implement delegated HR support function portfolio according to plan of action.Prepare and develop status reports as required by management.Ensure proper filing of documents.Promote and share ideas for improvement of HR & Admin support function.Ensure development and implementation of administrative systems and procedures.Specific responsibilitiesย
Implement and train staff in NRCโs HR policies and procedures at the office.ย Ensure compliance with NRC policies and the local labour law in all procedures and processes.Coordinate staff recruitment and exits, introductions, trainings, staff benefits etc. on office level.Coordinate with relevant partners, suppliers, authorities, lawyers etc.Ensure that staff records are up to date and filed appropriately.Ensure reporting, documenting and payment of staff benefits, social security, taxes etc.Prepare periodic HR reports.Advice and support line manager in HR processesPrepare staff payroll information and payroll.Maintainย effective officeย administrativeย systemsย andย procedures whilstย ensuring thatย controls areย monitored andย reinforced.Competenciesย
Generic professional competencies:ย
BA Degree in Human Resources Management/Management.ย Minimum of 5 years of relevant work experience in Human Resources.Experience from working as a Support Function Officer in a humanitarian/recovery context.Previous experience from working in complex and volatile contexts.Understanding of the local context.ยContext/ Specific skills, knowledge, and experience:ย
Understanding of the relevant laws and statutory requirements.Good communication and interpersonal skillsWide knowledge of the NGO operations and the dynamics of the humanitarian sectorA strong administrative service orientationย Keen sense of compliance with policy and procedureGood employer-employee contract negotiation skillsPersonal conflict resolution and problem-solving skills.Strong organizational and team working skills.Good cultural awareness and sensitivityBasic employee counselling skillsHighly confidentialย Good computer application skills in Microsoft Excel, Word, PowerPoint, database, and network communications.Behavioral competenciesย
Handling insecure environmentPlanning and delivering results.Empowering and building trustCommunicating with impact and respect.ย