Background
UNDP is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.
Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP's Strategic Plan. BPPS's staff provides technical advice to Country Offices, advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogues, and engages in UN inter-agency coordination in specific thematic areas.ย
Within the context of SDG Financing, UNDP has launched a Sustainable Finance Hub (SFH) which is conceptualized as a finance and innovation platform that draws on a critical mass of UNDP expertise, initiatives, and partnerships to support the mobilization and leveraging of resources for the SDGs and lead the implementation of the new UNDP private sector strategy and other initiatives which fully supports the implementation of the Strategic Plan and supports governments to align private sector activities and financial investments with the 2030 Agenda.ย The Hub is an integral part of both the Bureau for Policy and Programme Support (BPPS) and the Bureau of External Relations and Advocacy (BERA), as part of the GPN.ย
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. Being a part of the Sustainable Finance Hub Project Management Support Team, the HR Analyst will support the effective implementation of HR and operational strategies for the effective delivery of all SFH projects.ย ย
Duties and Responsibilities
The HR Analyst will be responsible for the following duties and responsibilities:ย
Ensure efficient and effective HR coordination and support:
Oversee ย the preparation of recruitment plans and their implementation; Promote equity, transparency, and consistency in the interpretation, determination, implementation, and administration of HR recruitment policies, procedures, and guidelines applicable to project staff and personnel; In collaboration with GSSC, support the organization of transparent and competitive recruitment, selection, and placement processes, including but not limited to the classification/validation of terms of reference for personnel positions, vacancy announcements, screening of candidates, organization of interview panels, finalization of candidate selection/approvals and handover of completed recruitment cases to GSSC HR Administration Team for hiring, onboarding, and contract management; Facilitate the negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations; Support the implementation of the internal control system to ensure timely extension and termination of staff and personnel contracts; Ensure full compliance of HR activities with UN/UNDP rules, regulations, policies and strategies;ย Contribute to the establishment and proper functioning of a client-oriented HR management system; Contribute to the HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management; Provide guidance to SFH staff and personnel on performance planning, review, and evaluation processes; Advise management and personnel on performance management cycles; Maintain, update, analyze, and present SFH staff and personnel records including information on contracts and demographics to inform SFH management on the workforce structure; Explore and promote learning and career development opportunities among SFH staff and personnel; Advise management andย SFHย personnel, as necessary, and keep management informed of new HR policies and practices and their implementation. Establish and maintain tracking system to monitor and follow-up on the compliance with corporate HR-related performance indicators, such as timely completion of PMD exercises and UN mandatory trainings;ย ย ย ย ย ย Responsible for maintaining staff and personnel files.ยEfficient and effective project management and operations support:
Provide support for drafting and editing of documentation pertaining to SFH operations; Generate, share, and interpret various project management and HR reports from Quantum to ensure proper monitoring and timely corrective actions when necessary;ย Support the procurement of Individual Contractors from the GPN ExpRes roster; Compile, verify, and submit information on the applicable common costs (security and maintenance charges) as may be required;ย ย ย ย ย ย ย Provide inputs into the unitโs administrative business processes mapping and implementation of the internal standard operating procedures (SOPs); Ensure timely onboarding via BPPS workforce management system and access to corporate platforms for all SFH newcomers.ยFacilitation of knowledge building and knowledge sharing:
Contribute ย to the development of training, learning materials, and activities by developing substantive components Prepare reports and presentations synthesizing lessons learnt and good practices; Organize training for staff/personnel on HR issues and other related matters; Co-create and facilitate local onboarding process of new personnel, leveraging corporate tools, in close consultation and coordination with hiring managers.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The HR Analyst will work under the direct supervision of the Project Management Specialist - SFH, and in close collaboration with other SFH and BPPS team members. ย
Competencies
Core competencies:
Achieve Results: LEVEL 1:ย Plans and monitors own work, pays attention to details, delivers quality work by deadline. Think Innovatively: LEVEL 1:ย Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. Learn Continuously: LEVEL 1:ย Open minded and curious, shares knowledge, learns from mistakes, asks for feedback. Adapt with Agility: LEVEL 1:ย Adapts to change, constructively handles ambiguity/uncertainty, is flexible. Act with Determination: LEVEL 1:ย Shows drive and motivation, able to deliver calmly in face of adversity, confident. Engage and Partner: LEVEL 1:ย Demonstrates compassion/understanding towards others, forms positive relationships. Enable Diversity and Inclusion: LEVEL 1:ย Appreciate/respect differences, aware of unconscious bias, confront discrimination.Cross Functional and technical competencies:
Required Skills and Experience
Education:
Advanced university degree (master's degree or equivalent)ย in HR, Business/Public Administration, Management, Economics, Social Studies or other relevant disciplines is required; OR A first-level university degree (bachelorโs degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.Experience:
Minimum 2 years (with masterโs degree) or 4 years (with bachelorโs degree) of relevant experience in Human Resources management, including implementation of HR Strategies, supporting and coordinating recruitment and onboarding processes, HR administration, etc.ย is required. ยRequired skills:
Proficiency in IT software packages (MS Word, Excel, etc.),and experience in handling web-based management and ERP systems are required.Desired skills:
Experience in compiling, analyzing, and presenting HR data to inform decision-making is highly desirable;ย Experience in supporting the implementation of global projects and initiatives, and working in global virtual teams is desirable;ย Experience in reviewing /drafting jobs descriptions and interview reports is desired;ย Experience with UN/UNDP is highly desirable;ย ย ย Additional certifications/trainings in HR and people management related areas are highly desirable.Languages:
Fluency in written and spoken English is required.ย Working knowledge of another UN language is an asset.ย ยEqual opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.ย
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.ย
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement.ย We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.
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