The Position:
The HACT Coordinator will work closely with the operation unit, program units and the Programme Operation Support Unit, and has internal contacts with the HACT team members and supervisors at the CO.ย
External contacts include HQ, Regional office, UNFPA implementing partners, and other HACT members at UN Agencies in Syria.
S/he reports to the Head of Program Operation Support Unit, with close coordination with IOM, and will work closely with programme and operation staff, HACT team members and partners.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.ย UNFPAโs strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to โbuild forward betterโ, while addressing the negative impacts of the Covid-19 pandemic on womenโs and girlsโ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
Oversee the implementation of HACT Oversee HACT policy and respond to HQ requirementsย Oversee the preparation and implementation of the Country Office annual assurance plan Ensure timely and accurately implementation, reporting and follow up Ensure regular discussions with and updates to HQ and Regional Office Ensure accountability and compliance to HACT fulfillmentย Support in the NEX implementation, HACT Audits,ย assurance activities and processes Supervision and follow up with the relevant staff Facilitation of knowledge building and knowledge sharing for UNFPA relevant staff and IPs Mapping of the assurance activities results and cross cutting areas for improvement, in order to be addressed in the capacity building plan for the office and IPs.ยYou would be responsible for:
Support to HACT planning:
Participate in HACT planning and discussions and support the development and completion of HACTย assurance plan through research, collection, analysis and reporting of related information/data to facilitate planning and priority setting for HACT activities.ย Prepare information on shared implementing partners with other UN Agencies, to facilitate joint planning and execution of micro assessments and audits in line with HACTย Plan for spot check visits in all governorates in collaboration with HACT team, program units, and IPs. Discuss and agree with QMU at HQย about the Audit plan at year end. Communicate with Audit firms and agree on audit plan Request from Procurement valid contracts, LTAs for audit firmsSupport to implementation of HACT activitiesย
Serve as the reference person on HACT implementation in the office.ย Facilitate the execution of HACT activities undertaken by external service providers through scheduling, arranging briefings and related administrative needs to ensure service providers have appropriate and comprehensive information for effective and efficient completion of assignments. Conduct and/or coordinate spot checks of implementing partners in collaboration with other CO staff. Support the preparation of HACT implementation status report in IPAS through collecting of implementation information from relevant CO colleagues. Contribute to the development and monitoring of implementation of CO HACT related SOPs and internal procedures, including for escalation of issues identified through assurance activities. Compile inputs to finalize spot check reports and upload them on IPAS Provide the audit firms with the required documentation Follow up the implementation of the auditย Review the draft audit report and provide feedback to audit firms to finalize Share audit report with IPs, HACT Focal points, HACT team members Prepare a follow up plan, conduct and finalize on IPAS Document the follow up completion and upload on IPASยReview and use of HACT reports
Support the recording and updating of risk ratings of implementing partners through review of the relevant information among appropriate colleagues in the CO. Establish an archive records for HACT published guidance, SOPs, Policies, documentation and reports to provide timely and current information to facilitate implementation of HACT in the CO. Review assessments and assurance reports to identify areas of weaknesses and keep program and partners informed of findings for timely action and/or intervention. Share spot check findings with management and program units Share Annual report with management, programme and IPs focal points summarizing results, findings, risk ratings and recommendations.ย Coordinate with IPs Focal Points for follow up and updates on IPsยNetworking and inter-agency partnershipย
Participate in appropriate inter-agency events and HACT working Group meetings to facilitate and promote sharing of information, knowledge, experiences and best practices. Contribute to inter-agency discussion groups in relation to IPs issues that support alignment and consistency of practices among the UN Agencies.ย Interact and communicate regularly with HQ and regional office on HACT.Knowledge management and capacity building
Identify, synthesize and share lessons learned from HACT and its implementation for integration into broader knowledge development planning and management efforts. Identify, synthesize and share lessons learned and best practice in the implementation of HACT. Contribute to design and implementation of capacity development activities for implementing partners/CO staff which can be supported by UNFPA through identification of common weaknesses in financial and procurement management from review of micro assessment and assurance activity reports of high and significant risk partners. #Other admin, finance and reporting tasks.
Contribute to the monitoring and analysis of the IPs financial management through the preparation of weekly updates on IPs workplans and budget utilization and share insights with relevant stakeholders. Support in the review of FACEs workflow, task distribution and segregation of duties in compliance to UNFPA policy Assist in the quality review of IPsโ financial reports (FACE forms) and check for accuracy and compliance with workplan and donorsโ guidelines. Assist in the preparation of financial reports serving donorsโ reporting.ย
Qualifications and Experience:ย
Education:ย ย
Completed Secondary level education (High School or Equivalent) is required;
Knowledge and Experience:ย
Minimum 7 years of progressively responsible finance experience is required.ย Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and packages, experience of web-based management systems.Languages:ย
Excellent knowledge of written and spoken English and Arabic is required
Required Competencies:ย
Values:
Exemplifying integrity,ย
Demonstrating commitment to UNFPA and the UN system,ย
Embracing cultural diversity,ย
Embracing change
ย
Core Competencies: ย
Achieving results, Being accountable,
ย Developing and applying professional expertise/business acumen, ย
Thinking analytically and strategically,ย
Working in teams/managing ourselves and our relationships,
Functional Competencies:
Advocacy/ Advancing a policy-oriented agenda Leveraging the resources of national governments and partners/ building strategic alliances and partnerships Delivering results-oriented programmes Internal and external communication and advocacy for results mobilizationCompensation and Benefits:
ย This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click hereย to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.ย
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.ย
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.