Project Context and Scope
The Consultant will support TRU projects titled \"Hromada Reconstruction and Empowerment Facility (HREF)\" funded by Germany's KfW Development Bank and the \"Reconstruction and Localisation Efforts in Hromadas\" project funded by Canada. These projects require implementation of a contextualized Grants Management System (GMS) to manage grant applications, capacity assessments, and partner management across 13 Oblasts and 27 hromadas in Ukraine. The GMS development involves implementation of 52 user stories in Phase 1 through an external vendor (GMS developers), requiring specialized technical oversight by an in house โsuper userโ to ensure quality, prevent costly rework, and maintain the compressed timeline.
ย Organizational Department / Unit to which the Consultant is contributing
Transition and Recovery Unit (TRU)ย
Tasks to be performed under this contract
The Consultant will function as IOM's dedicated technical resource committed to ensuring developer success by:
- Serving as the primary technical focal point for the vendor, providing minimum 2-hour daily availability for requirement clarifications and technical guidance.
- Ensuring 48-hour turnaround on all technical decisions and clarifications to prevent development delays.
- Translating between IOM business processes and technical requirements without learning curves, leveraging institutional knowledge of IOM systems.
- Bridging communications between IOM HQ ICT and the vendor, eliminating the 5-week response cycles that previously delayed implementation.
- Providing rapid test scenario configuration and UAT coordination based on deep understanding of IOM workflows.
- Supporting data migration requirements leveraging knowledge of existing IOM Ukraine systems (MEAP, PDMS 2).
- Guiding WAVE and GMS integration requirements based on specialized expertise in IOM corporate system interoperability.
- Support stress testing activities with the TRU team to validate system performance under realistic load conditions .
- Providing hands-on technical support during the initial pilot launch with selected CSOs, ensuring smooth rollout and rapid issue resolution.
- Coordinating with pilot users to capture technical feedback and translate it into actionable requirements for the vendor. ย Category B Consultant hired to deliver the following outputs aligned with GMS development milestones:
PHASE 1: FOUNDATION AND DESIGN VALIDATION (November 2025 - December 2025)ย - 20 working days
- Deliverable 1.1: Technical architecture validation report
- Comprehensive review of system architecture against 52 Phase 1 user stories
Delivery: 30 November 2025
Deliverable 1.2: Design Phase Sign-off Documentation Validation of UI/UX mockups against user requirements Authentication/authorization implementation review Data model verification for grant workflow support Integration points mapping with WAVE/GMS systems if necessary Go/No-go recommendation for development phaseDelivery: 31 December 2025
ย
PHASE 2: DEVELOPMENT VALIDATION PHASE (January 2026 - February 2026)ย - 20 working days
Deliverable 2.1: Core Module Validation Report Code quality assessment of implemented user stories (stories 1-26) Capacity assessment module implementation review (manual entry) Workflow engine validation for parallel processing Performance benchmarks establishment Critical issues log with required fixesย ย ย Delivery: 15 January 2026
Deliverable 2.2: Feature Complete Validation Report Validation of remaining user stories (stories 27-52) Consortium management functionality review Offline capability technical assessment Ukrainian localization implementation verification Integration testing results with IOM systemsย ย Delivery: 31 January 2026
PHASE 3: TESTING AND DEPLOYMENT READINESS (February 2026)ย -ย 10 working days
ย ย Delivery: 10 February 2026
Deliverable 3.2: Production Readiness Certification Final technical acceptance documentation Deployment configuration validation Data migration verification report Technical handover documentation Go-live authorization recommendationย ย ย ย ย Delivery: 20 February 2026
PHASE 4: POST-LAUNCH SUPPORT (March 2026 - May 2026)ย - 5 working days + reserve allocation
Deliverable 4.1: Post-Launch Stabilization Report Production performance monitoring results Critical issue resolution tracking System optimization recommendations User feedback technical analysisย ย ย ย ย ย ย Delivery: 31 March 2026
Deliverable 4.2: Technical Sustainability Assessment System maintenance requirements documentation Knowledge transfer completion certification Technical capacity assessment of IOM team Long-term support recommendationsย ย ย Delivery: 15 May 2026 Performance indicators for the evaluation of results
Phase 1 Indicators:
100% of architecture components reviewed against requirements. Risk register identifies all critical technical risks. Clear go/no-go recommendation provided with evidence.Phase 2 Indicators:
100% of Phase 1 user stories (52 stories) technically validated. Zero critical security vulnerabilities remain unaddressed. All high-priority bugs identified and logged for resolution. Database structure verified to support future Phase 2 automation.Phase 3 Indicators:
System passes all performance benchmarks (<2s page load, <200ms API response). All critical and high-priority bugs resolved before go-live. Production environment validated and secured.Phase 4 Indicators:
Knowledge transfer completed with IOM technical team. Sustainability plan accepted by IOM.Overall Performance:
All deliverables submitted on time and approved by IOM. Effective collaboration with external developers and IOM team. No major technical issues missed during validation. Education Education: Bachelor's degree in Computer Science, Information Technology, or related field with at least 5 years of relevant experience.OR Master's degree in relevant field with at least 3 years of relevant experience.
Experience Essential Technical Skills: Minimum 5 years experience developing/reviewing web-based management information systems. Proven expertise in enterprise application architecture. Strong database design and optimization skills (MySQL/SQL Server). Advanced knowledge of API development and system integration. Experience with Angular/React or similar frontend frameworks. Backend development expertise (ASP.NET Core/.NET or similar). Security best practices and OWASP compliance knowledge. Performance testing and optimization experience. Required IOM Systems Knowledge: Deep understanding of IOM corporate systems architecture. Knowledge of IOM Document Routing System (DRS). Familiarity with IOM data security and compliance standards. Preferred Qualifications: Previous experience with IOM systems development (MEAP, PDMS, or similar). Grant management systems implementation experience. Experience with offline-first application architecture. Knowledge of Ukrainian regulatory requirements. Professional certifications in relevant technologies. Languages Fluency in English required. Knowledge of Ukrainian desirable. IOMโs official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. ย Travel requiredYes, possible travel to Kyiv for critical milestones.
Required Competencies ย IOMโs competency framework can be found atย this link. Competencies will be assessed during the selection process. ย Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competenciesย โ behavioural indicators Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organizationโs priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Notes Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website:ย IOM Careers and Job Vacancies