Job Summary:
The main purpose of the Grants Coordinator position is to oversee the development of project proposals and preparation of donor reports ensuring quality, timely submissions and adherence to NRC and donor requirements. The position is also responsible for ensuring timely submission of quality internal and donor reports.ย
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- Role and responsibilities
The purpose of the Coordinator position is day to day support in programme development, grants monitoring and reporting.ย
Generic responsibilities
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- Ensure adherence with NRC policies, tools, handbooks and guidelines
Specific responsibilitiesย
Coordinate development of project proposals and reports for the country office and be responsible for the quality and timely submission of required reports to NRC HQ and donor agencies/partnersย Provide necessary advice/support to ensure optimal use of financial resources on the programme based on the initially developed proposals and approved budgets Provide necessary support to field staff to ensure adherence to donor regulations and requirements in project implementation and reporting.ย Liaise with donors and field teams on any matters raised in regard to project proposals and donor reports. Support the programme team on modifications of approved projects when necessary and maintain liaison with the teams and the donors ensuring adherence to NRC and donor requirements. In cooperation with Country Finance team, be responsible for timely project budget revisions and submission to respective donors.ย Responsible for timely communication with the Area Managers and Programme Staff in the field offices on upcoming deadlines for submission of project proposals and reports, Develop and ensure effective utilization of Grants tracking tools Attend meetings with donors, peer agencies and other stakeholders as and when necessaryย Keep the Grants Manager informed about all programmatic issues of relevance to the overall management and coordination of the country programme. Proactively support initiatives to strengthen staff capacity to effectively use NRC systems and related tools for effective project cycle management Assists with any other duties assigned by Grants Manager and/or HoP, as and when required.ย
Critical interfaces:
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By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:ย
โข ย Grants Manager
Area managers CC Specialists Project Managersย Project Coordinatorsโข ย Support Teams atย field and CO level
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Scale and scope of position: Staff: Supervisory of Grants Officer responsibilities Stakeholders: May occasionally be required to meet with government authorities in a liaison role or represent NRC at cluster or NGO meetings and other fora Budgets: The post holder is not expected to have budget-holder responsibilities, but will be instrumental in coordinating information for proper project activity budgets Information: The post holder will be responsible for project documentation and filing across core competencies/programmes. Legal or compliance: The post holder will be guided by NRCโs code of conduct and all relevant laws of Yemen
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CompetenciesยContext/ Specific skills, knowledge and experience:
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Academic and Professional Qualificationsย
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Relevant university degree or higher education, preferably in international relations and/or development, social sciences or management. Solid programme management experienceAchievement indicators:
Job execution is evaluated based on the following criteria:
Level of results achieved, according to Individual Work Plan, respective Country Strategies, Plan of Actions, and Project Descriptions and Budgetsย Level of adherence to deadlines, and ensuring that applications and reports are of high quality and are submitted according to established routines Support given to Country programme to ensure efficient management of funds disposed within authorized budget framework according to given guidelines Level of support to the Area Managers and Programme Staff in the fieldย General contribution: Strategy development, policy development, protection analysis, programmes development etc. Flexibility and ability to adjust to changes and new requirements Level of personal contribution in supporting colleagues, team-building and a healthy, positive and creative work environmentย
Performance ManagementThe employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:ย
โข ย ย ย ย The Job Descriptionย
โข ย ย ย ย The Work and Development Planย
โข ย ย ย ย The Mid-term/End-of-trial Period Performance Review Template
โข ย ย ย ย The End-term Performance Review Template
โข ย ย ย ย The NRC Competency Framework
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
The Norwegian Refugee Council (NRC) Geneva leads NRCโs representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14โ000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavorsย to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.
NRC seeks to engage with all relevant actors in order to promote the full respect for the rights of displaced and vulnerable people; secure and maintain access for humanitarian operations and promote the achievement of durable solutions. NRC Geneva, with the Internal Displacement Monitoring Center (IDMC), are NRCโs primary presence in Geneva.