Grand and Finance Compliance Specialist

L' Organisation

Plan International est une organisation humanitaire et de développement indépendante qui fait avancer les droits des enfants et l'égalité filles-garçons ou l’égalité supp des droits pour les filles. Nous croyons au pouvoir et au potentiel de chaque enfant mais nous savons que cela est souvent balayés par la pauvreté, la violence, l’exclusion, les normes sociales et la discrimination. Et ce sont les filles qui sont le plus affectées.

En travaillant conjointement avec des enfants, des jeunes, des sympathisants et des partenaires, nous recherchons un monde plus juste et plus durable qui s’attaquent aux causes profondes des défis que les filles et les enfants vulnérables peuvent rencontrer.

Nous accompagnons, les filles et plus largements tous les enfants de la naissance jusqu'à l’âge adulte pour développer leur autonomie et leur donner la capacité de décider pour leur vie en situation de développement et/ou d’urgence. Nous stimulons des changements dans les pratiques et les politiques aux niveaux local, national et mondial grâce à notre portée, notre expérience et notre connaissance des besoins, des réalités et des inégalités.

Pendant plus de 85 ans, nous avons mobilisé d’autres optimistes déterminé∙es pour transformer les vies de tous les enfants dans plus de 80 pays. Ensemble, nous n’arrêterons pas.

Jusqu’à l’égalité !

Accountabilities

Management:

• Lead the implementation and monitoring of grant policies, objectives, activity plans, timelines and make recommendations for the effective management of grants and compliance
• Contribute to the collective and informed decisions made by the Country Leadership team (CLT) and regional hub on issues related to grant management and compliance.
• Facilitate the establishment and implementation of standards of accountability, effectiveness and efficiency in the achievement of organizational grant objectives.
• Represent Plan International in external engagements that are related to grant and compliance.
• Provide technical support in budget setup phase to ensure that country annual budget is uploaded into SAP or any new ERP according to the cost recovery procedures.
• Support relevant country focal points, ensuring the development tools for mapping and monitoring cost recovery on all grants.
• Support the CO in understanding the cost drivers and cost ratios

  Grant Management:

  • Maintain an overview of available budgets, budget versus actuals, pre-empting future realignments and advising on course correction and responding to information requests.
    • Work collaboratively with Project Managers, to prepare, review, submit, and oversee project budgets and forecasts, ensuring alignment with project activities.
      • Work closely with finance team to develop and implement a standardized package for quality financial management of grant funded projects including standard KPIs, budget and reporting guidelines, Gift in Kind treatment, procurement and asset management plans, compliance training, project start-up and closing procedures.
      • Analyse Grants portfolio to inform CLT about grants financial health
      • Communicate with donors and NOs as required on all grants finance related queries and update.
      • Ensure that the grants department:
        • Keep relevant grant sections of SAP or new ERP up to date, for allocated projects and grants SAP/ERP data are kept up to date.
        • Ensure Grant/FAD files & archiving (both electronic and hard copies) are properly maintained.
        • Support the effective start-up and set up of new grants (system set-up, FAD activation, start-up workshop, income recognition and record in SAP, etc) and close out.
        • Hold monthly calls with project managers to monitor progress on grants & hold quarterly updates with NO colleagues on project
        • Conduct regular field office visits to support grant monitoring, compliance and reporting
        • Update key grant management systems, including donor reporting calendar/trackers and grant status report.
        • Receive and review narrative and financial reports on a timely basis, and submit before the NO or donor deadline.
        • Work closely with project manager and finance staff to keep an overview of financial progress of active grants through regular review of expenditure against approved budget.
        • Support the effective closure of grants (including assets transfer, final evaluation, audits and reporting, and final system closure).

          Cost Recovery

          • Monitor Country office LoE tracker monthly
          • All projects update POs to align with their PA shared and CO apportioned costs with accurately forecasts
          • Leading the development and dissemination of training package on cost recovery, in particular the automated system of the cost apportionment