Plan International is an independent development and humanitarian non-profit organisation that advances children's rights and equality for girls. We support children's rights from birth until they reach adulthood, and enable children to prepare for โ and respond to โ crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 85 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission.
Deadline for application submission: 30th May 2023
Location: Jakusko, Yobe State
Duration: 3 Months
ROLE PURPOSE
The food Distribution Assistant is responsible to assist the distribution of food rations in compliance with Plan International Nigeria and UNWFP policies for an effective and smooth-running general food distribution program. The food distribution assistant will work under the direction of the Food Distribution Officer and will collaborate closely with other project staff employees within the commodity department.
DIMENSIONS OF THE ROLE
The Food Distribution Assistant is responsible assisting the distribution of food commodities on the field according to the methodologies and guidelines provided by Plan International. Distribution Assistant will be part of a distribution team responsible for ensuring a smooth and clear distribution process, from enrolment to disbursement. They are responsible for monitoring beneficiariesโ enrolment, verifying their identity card. During disbursement, they will be responsible for monitoring the process together with Community Mobilizers. This will include spot-checks on beneficiariesโ identification
ACCOUNTABILITIES
- Arrange, organize and attend to distributions and provide post distribution reports:
- Organize and arrange distributions according to SOP defined by PLAN;
- To distribute commodities to eligible beneficiaries strictly following verification process and methodology and standards defined by Plan;
- Foresee crowd control, verification of beneficiary and receipt of entitled commodities by the beneficiary in exact amount as entitled in methodology;
- To collect all data needed for reporting after distributions.
- Submit accurate and detailed reports on distributions and assistance provided to beneficiary during distributions
- Ensure that all commodities entrusted to Plan International arriving at food distribution point are properly accounted for.
- Take active role in the registration and verification of beneficiaries to ensure that the process is fair
- Organize and supervise general food distributions in the field and FDPs.
- At the food distribution points, commodities must be properly stacked on plastic sheeting
- Ensure that the food distribution point is properly organized and secured with ropes and crowd control measures put in place to ensure smooth flow of beneficiaries.
- Responsible to ensure that all necessary distribution equipmentโs are available at the distributions point, including forms, ropes, banners, plastic sheets, measuring devices etc.
- Supervise loading of food that is left over after distributions. Ensure that a waybill is prepared for food to be returned to the warehouse.
- Prepare daily distribution point visit reports and Food Monitors report. This is a MUST
- Ensure proper completion and safe return of all tally documents and beneficiary lists to the office for safe storage.
- Ensure proper accounting of all quantities of commodities received and distributed at each distribution point.
Project Support
- To support with distributions and data entry after distributions as required;
- To support with surveying of beneficiaries and others when needed;
- To support with data analysis and reporting when called upon;
- To process data and information from field โ in particular ensure quality, consistency, accuracy, truthfulness, comprehensiveness of all distribution data;
- To support mass information awareness campaign to inform beneficiaries on distribution related information;
- To support in preparation of the monthly/weekly work plan schedules;
- To prepare all other report upon request by the project coordinator;
- Provide with suggestions on improvement of the work process if needed.
Filing
- To ensure that up-to-date files, beneficiary lists are maintained, both electronically and in paper form;