FHI 360 is a nonprofit human development organization dedicated to improving lives in a long lasting way by advancing integrated, locally driven solutions. Our staff includes experts in health, public health threats, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing - creating a unique mix of capabilities to address todayโs interrelated development challenges. FHI 360 serves all U.S. states and territories, including Uganda.
Job Summary:
The Finance Assistant will support the Finance Manager to coordinate and perform financial management and other activities to ensure successful implementation of the STRengthening Infectious Disease DEtection Systems (STRIDES) in Uganda. S/He will be responsible for maintaining and enhancing financial planning application(s) and templates.
Provides end user training and support on the financial planning applications and templates. Understands and applies statistical methods and budget planning tools and techniques to manage the financial analysis and budget workflow. Participates in organizational meetings to ensure accurate setup of financial planning and analysis application, cost structure for awards and periodic financial reports. Participates in portfolio level and project level meetings to review and discuss financial planning and analysis processes, templates, and financial reports. Assists in promotion of financial success of the organization, portfolio and its projects by proactively extending guidance and support on financial matters, providing high level analytical expertise and capacity building support, and implementing financial management and budgetary strategies. Helps design and develop budgeting and analytical tools, promotes adoption of the tools, and establishes strong customer relationships.
Accountabilities:
Maintains client approved, baseline and forecast budgets in the budget system and supports development and maintenance of financial models to track the budget, expenses, and variances.
Helps develop ad-hoc reports to respond to requests for budgetary information.
Helps design and execute a plan to expand Tables Manager 1 (TM1) usage across the organization and organizes training events to enhance the knowledge and skills of our finance staff on financial policies, financial system, TM1 budgeting, budget monitoring, and reporting.
Assists in annual planning and budgeting process by participating in the meetings, providing analysis, executing TM1 related enhancements, and extending user support across the organization.
Assists in customization, maintenance and troubleshooting of the budgeting system and helps ensure data integrity in the budgeting system
Undertakes continuous enhancement initiatives to increase the effectiveness of the budgeting and reporting tools.
Reviews and/or processes budget and journal transactions if necessary.
Implements and evaluates statistical models, systems and serves as a trusted advisor to Operations teams and management.
Performs other duties as assigned.
Applied Knowledge & Skills:
Has adequate technical and administrative knowledge and can connect the financial and non-financial information to generate insights and recommendations for program effectiveness.
Must demonstrate excellent analytical, problem solving, and organizational skills.
Knowledge of accounting and financial data reporting and processes.
Ability to communicate in an articulate and professional manner with clients and staff.
Ability to communicate clearly in both oral and written form.
Must be able to read, write and speak fluent English.
Problem Solving & Impact:
Works on problems of moderate scope where analysis of data requires evaluation of identifiable factors.
Exercises judgment within defined methods and techniques for obtaining solutions.
Builds productive internal and external working relationships in own area of expertise.
Supports technology applications by adapting to changing technologies.
Applies technical and business judgment to work assignments to achieve desired outcomes.
Verifies problem resolution. Resolves routine and non-routine problems. Makes suggestions for technical and functional modifications to resolve current issues or prevent future problems.
Supervision Given/Received:
Normally receives instruction on day-to-day work, general instructions on new assignments.
Interfaces with clients and higher-level technicians and analysts to resolve technical and functional issues and ensure client satisfaction.
Typically reports to a Manager or Associate Director.
Education:
Bachelor's Degree or its International Equivalent in Business Administration, Information Management, Finance, Accounting, Analytics, Operations or Marketing or Related Field.
A partial or full professional accounting certification (CPA or ACCA) is preferred
Experience:
Typically requires a minimum 3+ years of progressively responsible financial planning, analysis, and reporting experience.
Experience in providing outstanding customer service and training, performing complex activities associated with maintaining ledger accounts, and in ensuring compliance with companyโs system of internal controls is required.
Experienced using systems to produce reports, financial models and databases.
Substantial experience using SQL and computerized information systems.
Proficiency in spreadsheet software required.
Experience in managing a TM1 based budgeting application desired.
Familiar with cost estimating models, basic modeling and simulation principles, basic operations research methods, particularly statistical data analysis preferred.
Familiarity with USAID rules and regulations preferred.
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
TM1, Costpoint, MS SQL Server
Travel Requirements:
Ability to travel less than 10%
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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