Finance Technical Assistant Tanzania Kibondo

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position:                                          Finance Assistant

Reports to:                                     Finance Coordinator

Supervision of:                               N/A 

Duty station:                                  Kibondo, Tanzania (with frequent travels to the refugee camps)        

Travel:                                             20%

Project number:                             TZFM2501/TZFM2502

Duration and type of contract:   8 months

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. 

The purpose of the assistant position is to assist in the day-to-day implementation of the finance functions responsibilities. 

Generic responsibilities

1. Adhere to NRC policies, tools, handbooks and guidelines.
2. Assist with the implementation of the support function portfolio according to plan of action.
3. Prepare and develop status reports as required by management.
4. Ensure proper filing of documents (Naming/Numbering, Stamping, Filling…) 
5. Promote and share ideas for improvement of the support function.
6. Provide anti-corruption, transparency and cost efficiency focus in all processes.
7. Follow cash advances and their purposes and ensure value for money when verifying accountabilities and also ensure that accountabilities are prompt and cleared before reports.
8. Ensure timely payment of staff salaries, incentives, contractors, suppliers and other expenditures.
9. Verify that vouchers and supporting documents meet NRC standards before payment.
10. Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity on the invoices.

    Specific responsibilities 

    1. Make all payments including field payments to beneficiaries or incentive staff, after approval by the line manager, and after compiling and verifying the accuracy of necessary documents.
    2. Provide cash advances to staff when duly approved.
    3. Record all cash movements and undertake daily/Weekly/Monthly cash count.
    4. Assemble documents for data input in the accounting system, verifying project numbers/codes, resource numbers and total costs against checklist.
    5. Voucher preparation, signing voucher on requester, verifier, authorizer, writing cheques signing it on two account signatories.
    6. Prepare documents for 1560 & other accounts clearance. 
    7. Maintain accurate financial and accounting files and transactions. 
    8. Maintain proper filling system for all financial and accounting documents. 
    9. Assist in preparation of monthly closing report 
    10. Other assignment assigned by supervisor.

        Critical interfaces

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

        • Education, Shelter and WASH program staff
        • Logistics and HR/Admin teams

          Scale and scope of positionStaff:N/AStakeholders:Bank and other peer agencies e.g. UN agencies, INGOs, local NGOs, civil society, governmental bodies. Budgets:All TZ budgetsInformation:Agresso, Intranet, NRC WorkplaceLegal or compliance:National fiscal laws, taxation laws, etc.

          Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories: 

           1. Professional competencies 

          These are skills, knowledge and experience that are important for effective performance. 

          Generic professional competencies: 

        • University degree in Finance/Accounting or any other related field.
        • Experience from working as a Finance Officer or Assistant in a humanitarian/iNGO
    11. Documented results related to the position’s responsibilities
11. Fluency in English, oral and written

Context/ Specific skills, knowledge and experience: 

2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

Additional Information

‘’Qualified female candidates are encouraged to apply''