Finance Officer/ Accounts Payable - Fixed Term Contract-FO West Bank- For Internal and external Candidates -Grade

Org. Setting and ReportingUNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA's services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. The incumbent of this post : reports to Deputy Head Field Finance Office. Directly supervises Assistant Finance Officer - Accounts Payable, A14 who in turn supervises the remaining staff in Accounts Payable, composed of professional and support staff. ResponsibilitiesThe incumbent: - Manages the verification and checking of validity, correctness, proper authorization and recording of payment vouchers, journal vouchers and other vouchers being processed in respect of claims/payments arising from the Agency's various activities to ensure that claims are properly documented and paid correctly and in conformity with Rules, Regulations and Technical Instructions. - Plans, leads, monitors and evaluates the Field Accounts Payable staff; provides technical guidance and ensures that the staff are sufficiently trained to perform their functions; supervises or conducts training sessions as required. - As part of the Field Finance management team, contributes to the development of the annual work plan, guidelines, monitoring and evaluation tools as well as revision and improvement of relevant processes and systems, Field specific manuals, instructions and operational procedures in line with the general ones issued by Headquarters. - Supervises the review and reporting on the outstanding balances in the vendor’s statements of accounts, GR/IR (Goods Receipt/Invoice Receipt) and the personal accounts including payroll deductions of staff members and takes action for settlement and clearance. - Reviews and manages the calculation of claims of separated staff members and ensures that all provident fund, partial and full, withdrawals are correctly processed; ensures that confirmation statements are obtained from vendors and balances are reconciled between vendors’ records and UNRWA books. - Oversees the maintenance of proper records of all contracts and agreements between the Agency and external bodies and ensures the proper recording of all payments under these contracts and agreements. - Answers queries, drafts correspondence and prepares reports and statements concerning his/her functions; advises International and Area staff on their entitlements and liaises with the Departments and external vendors on their payments and entitlements. - Ensures checking the lists of liabilities, commitments and accounts during the closure of accounts and drafts Journal Vouchers to record them in the Agency's accounts; manages the review and reconciliation on monthly basis the balances recorded in the general ledger with the subsidiary ledgers of the Area Staff Provident Fund accounts in respect of continuing participants credits, voluntary contributions and provident fund loans, and prepares the necessary adjusting accounting vouchers. - Advises Deputy Head, Field Finance Office on Accounts Payable operations, including: Vouchers, accounting actions, outstanding balances, various claims and any other related actions performed by his/her unit and makes relevant recommendations on operational and administrative matters as necessary; acts as Deputy Head Field Finance Office in their short term absence as requested by Head Field Finance Office. - Performs other duties as may be assigned by the supervisor. CompetenciesUN Core Values of Integrity, Professionalism and Respect for Diversity, and Core Competencies of Communication, Working with People and Drive for Results apply by default. Functional: i. Deciding and Initiating Action ii. Leading and Supervising iii. Applying Technical Expertise iv. Analyzing v. Planning and Organizing EducationA first university degree from an accredited educational institution in accounting, finance, business administration or related field, including course work in advanced accountancy and financial management systems. Job - Specific QualificationNot available. Work ExperienceAt least six years’ experience in finance or accounting office of a large governmental, international or commercial organization in a computerized environment with a financial management information system, of which three years should be at supervisory level. Experience and professional knowledge in the usage of computer applications such as Excel and Access is required. -Please confirm if you live/ reside in West Bank or Jerusalem? And if you have West Bank or Jerusalem ID. please to mention its number down, as it is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Arabic is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).