Danish Refugee Council, one of the worldโs leading humanitarian NGOs, is currently looking for a highly qualified candidate for a Finance Officer. If you are a skilled and motivated professional ready to make a difference, we want you on board! Together, weโll work to deliver impactful humanitarian solutions in challenging environments.
About the job
The Finance Officer main objective is to provide efficient and effective financial management according to DRCโs internal and donor procedures, as per the Operations Handbook.
Responsibilities:
Cash/Management:
Cash request โ Field. Prepare formal letter and ensure delivery done on time and follow up with the bank on any issue related to cash delivery, and update the trucker. Daily cash count, make a daily cash count in absent of the other officer and get it approve by the Finance Coordinator. Monthly Salaries payment: prepare authorization letter for salary payment for all field offices and update the trucker. Do a weekly cash reconciliation, in absent of the other finance officer, based on posted transactions in DRC Dynamics and send to Finance Coordinator for review. Fund request-HQ, in absent of the Finance Coordinator, prepare request for fund and send to HQ and create an invoice journal into Dynamics. Monthly cash count/reconciliation, in absent of the other finance officer, do a monthly cash count and reconciliation base on transactions posted in Dynamics and get approval from HOSS or CD.Bank Management:
Accounting:
Daily journal entry (Accrual). Create Cost invoice and any projects costs for staff like, Work permit, expense claim, perdiem, final entitlement etc., and, book in Dynamics advance settlement expense to the project as per details provided in the expenditure supporting documents. Daily stage PO invoice, in accordant with DRC Dynamics rules, follow up any pending invoice in the vendor workflow in the system. Daily receive invoices from supply Chain and staff related document for payment from HR. Monthly create all off line transactions into DRC dynamics as per intercompany journals rules. These include (BCD flight Invoice, Dynamics users license, Vehicle insurance, staff Insurance, Danimex invoice for Thuraya etc. Monthly booking of MRDC, book to project the entire month cost invoice per staff per project base on allocation provided by the budget holders. Monthly create journal for the PIT to offset the monthly accrual from salaries journal or staff entitlement journals. Monthly Create general journal in Dynamics for the Expat taxed. Monthly create offset account for the accrued taxed on any contract like rent, consultant. Monthly booking of amortization costs, make booking to project of any deposit accruals, or purchase of Assets made on loan by HQ. On monthly basis, Send to HQ approved cash counts and bank statement on first date of every month, in absent of the finance coordinator. Bi-weekly advance closure follows up. In absent of the other officer, follow up with staff who have open advance to settle advance in time. Daily/Weekly/Monthly payments (PAID stamp), in absent of the other colleague. Stamp all paid invoices with PAID stamp. Monthly closure of books, substitute in closing the books in soft copies and hard copies documents, make sure all vouchers are correctly, and accurately uploaded to the share point and all files are well label and store. Monthly upload of UNHAS book in project expense journal in absent of Finance Coordinator, receive UNHAS Flight statement from Admin and post cost to projects in dynamics through the expense journal. Project Management: Refund of unspent budget amounts, make transfer to Donor account for any unspent and ineligible costs. Monthly Assets reconciliation against TDL, reconcile all asset against TDL for each grant.Reporting:
Prepare Quarterly API report, in absent of Finance Coordinator, and share with the HoSS.Finance Review:
Checking of exhaustiveness of invoices, review all documents attached to invoices/advance closures in accordance with DRC Procurement Policies and Procedures Review advance closure document, according to DRC minimum documentation policy. Review Staff final entitlement, in absent of the Finance Coordinator, review staff`s NSIF, gratuity, and expense claim Receive all documents delivered in finance for payment supporting document to PO and Cost invoice.Audit:
Commenting on transactions after project ending date, review and give comment on each transaction posted after project periodRequired
Bachelorโs degree in social or political sciences, or relevant discipline. Minimum four years of experience in international and/or local NGO; ideally involved in the direct implementation and supervision of field-level humanitarian assistance to IDPs Significant professional knowledge of CCCM strategies, policies, and modalities. Strong conceptual understanding of gender, protection, human rights and humanitarian principles Proven leadership skills and related experience in building, establishing, and negotiating relationships and social networks with various stakeholders at the community, local, and national levels Proven experience with budget management, planning of activities, and team management Excellent representation, negotiation, interpersonal, and communication skills Strong team spirit and ability to work comfortably in multicultural contexts Strong computer skills (MS Word, Excel, BI, Outlook and PowerPoint). High level of integrity, confidentiality, and professional ethics. Fluency in English (spoken and written) is required; Knowledge in Arabic, and the local languages are an added advantage.