Finance Coordinator (Open to Ugandan Nationals Only)
Females are highly encouraged to Apply.ย
Generic responsibilitiesย
Implement NRCโs financial systems and procedures. Ensure adherence to Financial Handbook, other NRC policies and donor requirements ย Maintain budget control and monitor cash flow Ensure that the accounting, monitoring and reporting are according to procedures Supervise, train and develop financial team ย Prepare and submit reports and analysis as required; responsible for the preparation of financial reports to NRC and donors Contribute in the design, development and implementation of the grants management policies, procedures and practices Continually review the entire grant management system and provide recommendations to the Head of Support on its improvement Support project staff in financial mattersย Ensure proper filing of all financial documentsSpecific responsibilitiesย
Ensure timely posting in agresso; daily/ weekly, adhering to monthly accounts closure deadline Prepare and analyze the Balance Accounts Reconciliation (eBRS) and submit to the FM before 8th monthly.ย Follow up on aging accounts; Advances, accruals, receivables and payables, throughout the month, before month end closure exercise. Immediately involve the AM/ FM where necessary. Frequently check for proper use of chart of accounts and make proper adjustments. Timely verification of payment vouchersย Ensure proper filing of all financial documents in both hardcopy and online. Consolidate and submit the monthly cash forecast to the FM by 12th of each month Participate in the preparation of the master support budget. As well as support line managerโs/ budget holders in budget preparation, monitoring & financial procedures. Undertake finance training of all staff and capacity building of subordinates Ensure timely transfer of funds to all field office(s). Ensure cash and bank accounts are managed & reconciled according to NRC policy and procedures. Ensure for all payments, correct documentation is attached, logistics and financial procedures respected, project/account code correct, and the authorisation of payments is in line with NRC UG authorisation tableย Conduct performance management of the finance team Review payroll before monthly salaries payment and clear any outstanding issues timely.ย Ensure verification of all payments by FM including payroll and share monthly salary allocation.ย Follow up with HR and individual staff for monthly timesheets. Ensure they are verified/ signed and uploaded accordingly. Ensure safe and cashbox secured and routines of control are in place Ensure Taxes, NSSF and others are paid and filed within the stipulated timelines Participate in the bid committee Review and verification of purchase requisition, purchase order, waiver/ note for file Ensure up to date financial records including; authorization table, local financial handbook and others. Update staff on any changes thereof.ย Make at least 20% field visits where/when possible, security withstanding. Report to the line manager of any matters arising from the visits. Accountable for the exercise of securing backlog and maintain completed electronic/ online supporting documentation as per NRC regulations.ย Share 1560 vouchers and supporting documents with other country offices in the region, monthly Act as Finance Coordinator Budget & Reporting in her/his absenceยPlease download the Finance Coordinator JD.docxย to learn more about the position.ย
ย Professional competenciesย
These are skills, knowledge and experience that are important for effective performance.ย
Professional competencies for this position:ย
Minimum of five yearsโ experience from working as a Finance Coordinator in a humanitarian/recovery context; a professional finance qualification is desirable. Bachelor's degree in Finance, Accounting and related courses CPA 3 qualification is added advantage. Knowledge of Agresso is an added advantage Previous experience from working in complex and volatile contexts Documented results related to the positionโs responsibilities Knowledge about own leadership skills/profileย Fluency in English, both written and verbalยBehavioral competencies
Managing resources to optimize results Managing performance and development Handling insecure environments Advanced computer skills, especially in MS Excel, MS Word, MS Power Point and use of email Excellent interpersonal, written and verbal communication skills.ย Excellent planning and delivering results Ability to handle insecure environments Strict attention to policy and practice detail Very strong financial analysis skills Ability to communicate at all levels, in difficult circumstances, and strong negotiation skillsยContext related skills, knowledge and experienceย
What we offer
Duty station: Kampala Country Office Contract: national contract, 12 months (extension possible, dependent on funding) Travel: Frequent travel to the project sites Salary/benefits: grade 7 on NRCโs national salary scale.ย NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability. We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.Find out more about the benefits of working for NRC
Important information about the application process
Internal candidates only: please click on the suitcase icon labelled โI am an employeeโ to be redirected to NRCโs internal careers site. Application is online only; Qualified Ugandan Nationals only. Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered. We receive many applications for each vacant position, as a result only shortlisted candidates will be contacted.Please Note:
NRC does not at any stage of the recruitment process request candidates to make payments of any kind. Further, NRC has not retained any agent to conduct recruitments on behalf of the organization. NRC is committed to protecting staff and the people we serve within our programmes from exploitation and abuse and any kind of misconduct. NRC has specific policies, including our Code of Conduct, PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, Suppliers, consultants and other stakeholders and has Zero Tolerance towards any breach. Any candidate offered a job with NRC will be expected to sign NRCโs organizational Policies and Code of Conduct as part of their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. NRC is an Equal Opportunity Employer. NRC is committed to a diverse workforce through Diversity Equity and Inclusion; therefore, Qualified Female Candidates, Refugees and Persons with Disability are encouraged to apply.Why NRC?
The Norwegian Refugee Council (NRC) is an independent humanitarian Organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.
Watch this short videoย to see NRC in action.
NRCโs programme in Uganda has a community-based approach and uses protection analysis to inform the response and target the most vulnerable refugees and host communities. The programme is multisector and anchored mainly on market-based interventions, with expertise in education, protection, livelihood and food security (LFS), water, sanitation and hygiene (WASH) promotion, shelter and information, counselling and legal assistance (ICLA). NRC is present in all larger refugee hosting districts. Scaling up our activities with the hard-to-reach populations is our priority, resulting in an integrated urban programme, among other activities.ย
We are looking for people who are passionate about helping refugees and people forced to flee. Are you one of those people? If you are, NRC offers you the opportunity to:
Do demanding and professional work, often in challenging contexts. Join a work culture that empowers every employee to share ideas and take responsibility. Be part of a welcoming and supportive community committed to human dignity.Learn more about NRC