Danish Refugee Council, one of the worldโs leading humanitarian NGOs, is currently looking for a highly qualified Finance Coordinator - Budgeting and Reporting for our operations in Addis Ababa, Country Office.
Overall purpose of the role
Ensure timely preparation of budgets for new project proposals, budget revisions, , efficient budget monitoring, financial donor reporting and audit process for the projects, in compliance with donor and DRC policies and procedures. The position will serve as the DRC Dynamics focal point for Projects finance, Grants budgeting and Master Budgeting.
Your main duties and responsibilities will be:
Master Budget Focal Point
Development of a country master budget for SMT informed decision making which is to be updated quarterly, based on DRC Policy Briefs in line with DRC Dynamics implementation. Serve as the country focal point for DRC Dynamics Budget Management and Master Budgeting, including providing support and troubleshooting on any issues raised and providing training to other staff on DRC Dynamics Budgeting and Master Budget management.Budgeting
Provide cost allocation based on gaps and ensure all actual gaps for each area are considered and taken in to account when budgeting for each proposal. Timely budget preparation and ensure a timely and well-coordinated budget preparation with all the program sectors and field offices. Manage the ETH internal budgeting tool with fixed lines to ensure all relevant costs are accounted for therefore minimizing risk for missed costs. Ensure flagged amendments are concluded (including NCEs) Ensure timely preparation and submission of budgets for new project proposals Ensure that new budgets follow internal DRC guidelines, external donor guidelines and respect the 80-20 rule. Work closely with the Finance Manager and Head of Support Services to ensure inclusion of relevant support costs in new budgets and cost recovery of funding gaps as reported in the country master budget. Suggest corrective action to be taken by SMT to fill the gaps.Budget Follow-up
Ensure Budget Follow Ups (BFUs) are setup in DRC Dynamics as soon as grants are signed and serve as the main focal point for setting up the Work Breakdown Structure (WBS) for each budget in Dynamics according to donor guidelines and budget templates. Coordinate the budget follow-up and forecasting tool that will show financial progress against the program achievements. Follow up with each Area Manager and Budget Holder on spending and eligibility of costs incurred/posted to ensure a 100% utilization on grants. Enforce regular monthly BFU review process where the Country Office reviews feedback from the field level BFU reviews, in collaboration with the Grants Coordinator, Head of Program, and Head of Support. Monitor burn rates and implementation progress and flag grant underperformance and compliance issues to relevant FO AMs, Program Managers, and the Senior Management Team. Support follow-up actions to resolve grant challenges.Donor Reporting and Compliance
Timely reporting - ensured reports are submitted to the donor on time and better quality Donor compliance - ensure donor rules and regulations have been communicated and complied with (flexibility, โฆ) Co-funding - introduced a co-funding template to help identification of transactions Ensure all close out documents are in place (fraud declaration, asset register..) Review on a monthly basis the Rolling Action Plan for financial reports due to donors in the coming month, Balance out the BFU report and prepare the financial report in the Donor format for submission to RO and HQ Support Finance Manager on preparation of Ethiopia statutory report and coordinate the audit process. Update the Annual Performance Indicators for Finance on a monthly basis and submit to Finance Manager and HoSS for review/feedback. Follow up and ensure that partners are reporting on time. Review partner submitted reports and do expenditure verification.Financial Management
Setup and organize project BFUs in a way that enables Area Managers and budget holders to ensure effective budget monitoring and control In cooperation with the Deputy Finance Manager, proposing and drafting necessary adjustment or rebooking of entries on and ongoing basis Provide the systematic financial analysis to each HoP &AM on the BFUs on the utilization of the budgets as planned Traveling to field if needed for translation and support if needed.Installment follow-up
Track installments and ensure requests are submitted to donor and proper/timely follow up is in place. Flag any issues with installments to HoSS and HoP for follow up.Partnership Management
Build and strengthen the capacity of partners in the area of financial management. Plan and organize regular trainings and other capacity building initiatives such as exchange visits to ensure that partners/subrecipients acquire and maintain the skills required to manage financial resources provided by DRC and other donors. Support the financial assessment of new grant proposals and budgets from partners. Carry out the review of quarterly financial reports received from partners - identify, investigate, and report. Carry out partner financial monitoring visits during the term of their grants to review supporting documents underpinning financial reports and ensure that these comply with donor (e.g., US Government) requirements. Provide financial and donor compliance training and capacity building for partners as required.In this position, you are expected to demonstrate DRCโ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
Experience and technical competencies:
Minimum 5 years proven progressive experience in finance related positions Minimum 3 yearsโ experience working for INGOs Proven experience in working with financial management of projects funded by humanitarian donors Solid knowledge and understanding of financial compliance and procedures Strong interpersonal and communication skills and the ability to work under pressure Excellent skills in the use of computers (MS Word, Excel, Power Point);EDUCATION: (include certificates, licenses, etc.)
Bachelorโs degree in Accounting or a related field.LANGUAGE: (indicate Fluency level)
We offer
Contract length: 12 Months
Contract Type: International/National Contract
Band: G1 โ Non-Management
Accompanied / Non-Accompanied Position: Non-Accompanied
Designation of Duty Station: Addis Ababa.
Start date: December 1, 2025
Salary and conditions will be in accordance with Danish Refugee Councilโs Terms of Employment for Expat/National employees
Application process
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.
Closing date for applications:October 17, 2025
For further information about the Danish Refugee Council, please consult our website drc.ngo.
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status,or other protected characteristics
We strongly encourage female candidates to apply for the position!
We encourage both qualified Ethiopian International and Nations to apply. DRC considers all applicants based on merit.