Objectives: General Support of Financial Administration of Donor funded Projects (maternity cover)
Tasks
Ensure the cash management by being responsible for the cashboxes: guarantee that the money is disbursed and/or the Advances are given according to the rules and from the right cashbox and allocated to the relevant project(s).
Carry out regular cash reconciliation (ensuring that physical cash balances are matching cashbook records).
Do the follow-up of the Advances given.
Inform on a regular basis if there are enough funds in the cashboxes for all projects.
Guarantee that the exchange of currency is done properly and from a reliable change office.
Check the vouchers and the relevant supportive documents (quality, authenticity, reliability, accuracy, and fairness).
Participate, if needed, in the major payments which must be done in the field.
Collect the relevant supportive documents for expenses/ purchases/ payments done in the field.
Prepare the necessary documentation for banking transactions (deposit cash or cheque, cash cheques, transfer letters, collecting monthly bank statement, etc.).
Prepare vouchers for booking and maintain daily register of cash and bank vouchers in the accounting software.
Ensure due payments for all items and services (after approval) as well as Advances.
Conduct monthly closure of accounts in accounting software.
Guarantee the respect of WHH financial guidelines and procedures.
Ensure the correct filing of all the financial and administrative documents.
Translate, if necessary, administrative and financial documents (invoices, cost estimations, official statements, bank statements, law texts, labor contract, internal procedures, internal key documents, etc.).
Scan and copy the key financial and administrative documents.
Fulfill any other tasks which are assigned by the management and correspond in general to the character of this position.
Promote safety awareness and environmental consciousness and comply with all applicable safety and environmental procedures and regulations.
Promote and take an active part in quality improvement processes.
Comply with labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules, Safety, and Environmental regulations and guidelines.
Specific Qualification
Qualification:
Formal education.
Not less than 2 yearsโ experience in finance.
Specific Knowledge
Intermediate to fluent level of verbal and written English
Accounting; bank payments
Knowledge of labor discipline, labor protection and safety rules, fire-prevention requirements, industrial sanitation and labor hygiene rules.