Finance Assistant (2)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.  

Under the overall supervision of the Head of Resources Management in Papua New Guinea and direct supervision of the Senior Finance Assistant, and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for providing support to the resources management functions in Port Moresby office
 

• Assist in preparing online invoices for monthly payments like utilities, consultant fees, staff salaries, and external services.
• Provide clerical support to the finance office on its daily administrative and financial activities
• Provide assistance for the smooth daily running of the administrative functions in a timely fashion, and in accordance with the Mission's regulations and procedures
• Prepare & post accounting transaction to the Office, follow up with relevant staff for the missing documents (if any) and provide general logistic support such as photocopying and scanning documents, vouchers prepared by the unit, etc.
• Provide support in maintaining an efficient filing & E-filling system for vouchers/financial documentation/receipts and ensure their timely filing & E-filling in chronological order;
• Provide support in verifying invoices, supporting documentation and that the goods or services they refer to were duly received or provided in line with IOM financial management rules and procedures before proceeding with payment request;
• Provide assistance for processing all staff services such as travel, expense claims, document retrieval, etc;
• Provide support to finance team in maintaining a proper and systematic completion of all posted payments and other accounting documents in line with IOM financial management rules and procedures;
• Assist the finance team in maintaining accuracy in relation to financial tracking and record keeping of the daily projects and financial activities.
• Provide support in preparing financial reporting & Monitoring for the projects so that project commitments and expenditures are tracked according to IOM standards.
• Assist in timely clearing and follow up for mission vendor maintenance
• Assist in monthly and yearly end closure of accounts.
• Handle petty cash accounts and verify all cash postings and supporting documents are complete and in line with IOM Financial management rules and procedures

  Education

  • High School diploma with three years of relevant experience; or,
  • Bachelor's degree in Business Administration, Accounting, Finances, or related fields with one year of relevant professional experience.

    Experience

    • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP or Oracle is a distinct advantage;
    • Attention to detail, ability to organize paperwork in a methodical way;
    • Discreet, details and clients-oriented, patient and willingness to learn new things; and,
    • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural seiting is an advantage.

      Languages

      IOM’s official languages are English, French and Spanish.   Fluency in English and Tok Pisin is required.   Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
      • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
      • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
      • Courage: Demonstrates willingness to take a stand on issues of importance.
      • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
        • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
        • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
        • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
        • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
        • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
          • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
          • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
          • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
          • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
          • Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes
            1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
            2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
            3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
            4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
            5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
            6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
            7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies