Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.ย
Under the overall supervision of the Head of Sub-office in IOM Marshall Islands and the direct supervision of Administrative and Finance Officer in Majuro, Republic of Marshall Islands and in close coordination with the Resource Management Officer in Pohnpei, Federated States of Micronesia, the successful candidate will be responsible and accountable for providing general and specific administrative support in compliance with relevant IOM financial rules, regulations and procedures.
- Serves as focal person for coordination of the day-to-day administrative and financial needs of Majuro, Marshall Islands.
- Prepares requests for payment and ensure that: a) Claims are valid (services are rendered, or supplies are delivered); b) Supporting documents are complete; and c) Approvals/authorizations for payment are obtained.
- Prepares and maintain cash balance reports for petty cash and cash in bank accounts. Ensure that filings of documents are in proper order.
- Calculate/forecast weekly/monthly funding requirements.
- Calculates the settlement of travel expense claims in the sub-office.
- Monitors the movements of IOM assets and ensure proper documentation is kept. Maintain an up-to-date asset inventory.
- Respond to inquiries and draft correspondence on a variety of administrative and finance matters.
- Provide guidance and advice to staff in the sub-office on administrative and financial guidelines and procedures.
- Suggest improvements to internal controls; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office.
- Work in compliance of IOM's policies and procedures including prevention of sexual exploitation and abuse and promotion of a respectful work environment.
- Perform such as other duties as may be assigned.
Education:
- University degree in business administration, management, finance, accounting or related field from an accredited academic institution. with three years of work experience; and/or
Experience:
Work experience as a finance assistant or similar role is preferred.Work experience from an international organization is an advantage.Experience with oracle-based ERP system is an advantage.Skills:
Good knowledge of accounting proceduresExcellent written and verbal communication skillsProficient in Microsoft Office applications such as Word, Excel, PowerPoint, Outlook and MS Teams.Attention to details, with an ability to spot numerical errorsOrganizational and time management skills.Languages:
Required Competencies:
The incumbent is expected to demonstrate the following competencies:
Values:
Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challengesCore Competenciesย โ behavioral indicators level 2
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering resultsย produces and delivers quality results in a service-oriented and timely manner;ย is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.Accountability: takes ownership for achieving the Organizationโs priorities and assumes responsibility for own action and delegated work.Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.Notes:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.The selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency visa and authorizations by the concerned Government where applicable.IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic backgrounds or disabilities.IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. Please include/attach a copy of your cover letter and a detailed curriculum vitae (CV).For further information and other job postings, you are welcome to visit our website: Search Jobs - IOM Careers