Vacancy #: 7416 Unit: Myanmar Project Office Organisation: International Union for Conservation of Nature (IUCN) Location: Myanmar Country Office, Nay Pyi Taw, Myanmar Reporting to: Head of Office Work percentage: 100% Grade: A3 Expected start date: 01 November 2025 Type of contract: Fixed-term (24 months with possibility of renewal) Closing date: 19 October 2025 BACKGROUND IUCN Myanmar Country Office implements multiple projects supporting biodiversity conservation and sustainable development. The Finance and Administration Associate will provide critical support to ensure proper financial management, administration, and HR functions, contributing to effective project implementation and organizational compliance. JOB DESCRIPTION Under the direct supervision of the Head of Office, the Finance and Administration Associate will be responsible for providing Finance, Administrative, and HR support to IUCNโs project activities in Myanmar. The position will be based in Myanmar Country Office, Nay Pyi Taw. The work will involve occasional travel to the project sites.
SPECIFIC DUTIES
Petty cash
โข Review and arrange petty cash replenishments and maintain agreed level of cash in hand for disbursements;
โข Review petty cash vouchers for accuracy and approvals;
โข Check petty cash reconciliation in excel sheet regularly, and, on monthly basis the printed and signed version of reconciliation should be accompanied with full supporting documents.
Staff advances/loan
โข Reconcile staff advances and loan accounts of IUCN Myanmar Country Office;
โข Coordinate with relevant staff for settling outstanding amounts under their loan/advance accounts on a monthly basis;
โข Provide information related to salary deductions and ensure staff loan and advances accounts are fully settled on exit clearance for staff leaving the organization.
Reconciliation
โข Provide assistance on reconciliation of other balance sheet accounts and of Inter-company accounts with ARO, HQ and other country offices.
Cross charges
โข Coordinate with other countries offices on cross charges processing;
โข Prepare debit/credit notes for IUCN Myanmar Country Office;
โข Review and process debit / credit notes received from other offices.
Travel
โข Check travel advances, travel claims and other settlement of advances and process entries in ERP for travel advances and expense claims.
Receive/invoice cash
โข Receive cash from staff and third parties, process receipt vouchers in ERP and issue official receipt;
โข Prepare invoices to donors/third parties.
Assist Regional Finance Unit in the following tasks:
โข Where required by the donor provides the relevant documents from files and photocopy the supporting documents for project financial statements;
โข Prepare the documentation, make payments for workshop participants, and prepare disbursement statement;
โข Enter data into the online accounting system (NAV) and maintain important data/information on local computer;
โข Coordinate and provide assistance to Accounts Officer in Asia Regional Office (ARO) regarding accounting cross charges and reporting of IUCN Myanmar Country Office.
ERP data entry and Filing system
โข Enter and maintain accurate accounting data in ERP;
โข Maintain an updated filing system of project related, country related and all accounting related files;
โข File project contracts and file scan version of project contracts.
Monthly project financial report
โข Distribute project financial reports information to the project managers and prepare internal monthly, quarterly, mid-year and yearly financial reports for IUCN Myanmar Country Office and all projects in accordance with Internal Agreement in each project;
โข Prepare quarterly or bi-annual donor financial data and reports for the respective projects in line with donor reporting requirements;
โข Checking the project expenditure, expenditure report from grantees and partners;
โข Reconcile bank accounts of IUCN Myanmar Country Office on monthly basis.
Audit
โข Prepare and assist audit process in line with projects and donor requirements;
โข Identify and process for selection auditors or audit firms.
Staff time
โข Create and prepare tasks allocation in TMS for staff time and ensure tasks allocation are made in line with approved budget line items;
โข Maintain and update monthly staff time budget balance control sheet, checking balance with project managers and Head of Office.
Funds request
โข Prepare the project office cash flow projections/cash request and monitor the continued availability of funds for project implementation.
IUCN Myanmar Country Office budget
โข In consultation with the Head of Office and anticipating budget preparation process on ABC project list forecast (revise 3 times per year on ABC list, internal transfer, income/expenditure/capital, etc);
โข Monitor budget and expenditure.
Monthly MIS review
โข Review monthly MIS; provide comments on IUCN Myanmar Country Office operational expenses if needed;
โข Distribute MIS report to Head of Office and prepare internal monthly, quarterly, mid-year and yearly financial reports for IUCN Myanmar Country Office.
Procurement
โข Coordinate and facilitate procurement in the IUCN Myanmar Country Office;
โข Ensure that all procurements follow IUCN procurement guidelines and processes;
โข Coordinate with vendors/suppliers, with regard to purchases and procurement; supervise Finance and Administrative Assistant in arranging for quotation from contractor/suppliers relating to purchase of equipment/supplies;
โข Ensure that all equipment/supplies are purchased according to IUCN procedure and ensure that every procurement must be done with a sequentially numbered Purchase Order Form;
โข Arrange for procurement of air travel tickets when required, however ensuring that the travel requests are supported by the travel authorization and that every ticket issued must be filed with a sequential number.
Fixed asset (When Myanmar office has separate company)
โข Provide supervision and monitoring of Fixed Assets the inventory system being maintained by IUCN Myanmar Country Office;
โข Ensure that the inventory system follows the steps outlined in the ICS Implementation.
Office expenses
โข Ensure that all invoices from vendors/ suppliers are checked and charged to correct projects and budget lines or to staff personal account prior to making any payments;
โข Ensure that staffs are billed for private use of vehicle or any other services provided through the office;
โข Advise and guide Finance and Administrative Assistant in disbursing office expenses as well as petty cash in respect of advance payment for visa fee, postage fee and fuel cost for IUCN vehicles, workshop, event and meeting related expenses.
Administration/Human Resources
โข Support the implementation of HR procedures such as recruitment, onboarding, timesheet tracking, and staff records management;
โข Assist in organizing meetings, workshops, and staff travel logistics in accordance with internal guidelines;
โข Ensure proper office maintenance, including supplies management, filing systems, and welcoming guests;
โข Maintain confidentiality and accuracy in handling staff data and administrative documents.
โข Support internal communication and coordination between departments and with external partners when required;
โข Support maintaining a clean, organized, and compliant workplace with proactive administrative assistance;
โข Provide translation and interpretation support (written and verbal) between Burmese and English, as required.
OTHER DUTIES
Carry out any other duties you may be called upon to perform from time to time by your supervisor. REQUIREMENTS โข Bachelorโs degree in Finance, Accounting, Business Administration or related field.
โข Minimum 3 โ 5 years of relevant experience in finance support, preferably in an international or NGO environment.
โข Good knowledge of accounting principles, petty cash management, and financial reporting.
โข Familiarity with procurement processes and fixed asset management.
โข Experience with ERP or similar accounting systems is an advantage.
โข Strong organizational skills and attention to detail.
โข Excellent communication and interpersonal skills.
โข Proficiency in Burmese and in English (both written and spoken); translation and interpretation skills are a plus.
โข Ability to work independently and as part of a team, with flexibility to travel occasionally. APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the \"Apply\" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the worldโs largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve peopleโs well-being.
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