Plan International is a leading girls and childrenโs rights organization. Our Ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change.
Working together we will create:
- A world where all girls know and exercise their rights to living the life they choose
- A network of supporters, communities, staff, partners, and donors, all supporting girls and young women to stand strong as they learn, lead, decide, and thrive
- Global change through breaking down the barriers and discrimination girls and young women currently face every minute, every hour, every day
We aim to improve the lives of 200 million girls in the next five years. When girls thrive in a more equal world, we are all stronger for it.
Plan operates in 77 countries around the world. It brings its support to millions of children, their families and communities, mainly in Africa, Asia, Middle East, and South America. It implements projects in the Health, Water and Sanitation, Education, Child Protection, Sustainable Livelihood, and cross-cultural communication. Child sponsorship forms the basis of our work with children. Worth to mention, Plan International global ambition is to support 100 million girls learn, lead, decide and thrive!
Dimensions of Role:
- Business planning processes
- Treasury management.
- Accounting and General Ledger(SAP)
- Financial reporting and analysis
Typical Responsibilities - Key End Results of Position:
1. Business Planning processes.
- Assist in the preparation of the annual grant budget.
- Prepare a Budget Versus Actual for overhead budget in a monthly basis
- Prepare a Budget vs Actual report on a monthly basis for management use.
2. Treasury management
- Ensure that the sub-bank account in SAP is cleared before the Month end closure.
- Prepare Monthly bank reconciliation and follow up with the Bank/Suppliers/Plan to clear all over due items in the bank reconciliation.
- Monitor SAP cash registers and bank balances to avoid overdrafts
- Carry out a surprise cash count on GF Petty cash.
- Ensure all Cash refund from Staff advances are deposited in the bank within 48hours.
- Ensure Monthly bank charges and other outstanding items in the bank reconciliation are recorded in SAP before every month end closure.
3. Accounting and General Ledger (SAP).
- Reviews payment vouchers and checks compliance to grant requirements/processes and any deviations are dealt promptly.
- Ensure compliance with local regulatory and tax legislation at all levels.
- Ensure all accruals are recorded in SAP before every Month end closure
- Ensure all approved cost recovery expenditure is captured in SAP before every month end closure.
- Ensure all approved staff advance Liquidations are recorded in SAP before every Month end closure.
- Timely Review staff liquidation and ensure that staff do not have two advances at a time.
4. Financial reporting and compliance
- Keep hard and soft files of Grant information in an organized manner for easy retrieve (Bank reconciliation, Consultant contracts, Advance reports, e-mail communicationsโฆ)
- Prepare a cash reconciliation statement for GF activities paid via Plan account and ensure that the cash is transferred to Plan account every month.
- Analyze and prepare Balance sheet reports for NFM related activities at the end of the month (prepaid accounts, Accruals, staff advances, Purchased advanceโฆ)
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5. Financial risks management, internal financial controls and auditing of Global Fund project:
- Assist in planning and facilitation of PR external annual audits and LFA spot checks
- Follow up finance-related audit actions and report on progress on monthly basis.
- Undertake investigations of any suspected fraud case upon instruction.
- Ensure that all vouchers are chronologically filed In Global fund Finance Department following the transaction listing for Global Fund funding and CNO Funding.
- Maintain a record of vouchers borrowed by staff and ensure that they are returned and kept in the files.
- Ensure that Planโs Child Protection Policy and related procedures are adhered to in all aspects of work.
6. โโโAdmin and Logistics.
- Assist in PU GF health work trainings as assigned by the DCOP.
- Accountable for implementing and maintaining SAP procurement system
- Coordinate, manage and be accountable for the supply and logistics support to PU GF operations, including the efficient, effective and transparent procurement of the required goods and services according to GF/Plan policies and standard operating procedures.
- Ensure that drivers prepare monthly reports on Fuel Usage and Mileage by vehicle for review for general reporting, cost recovery and analysis for continuous improvement.
- Ensure management, tracking, maintenance and reporting of vehicles according to the OM.
- Ensure donor reports for stock are complete and submitted to the Grants Department on time as per donor requirement.
7. โโโโโโโOthers:
- Keep the Project Finance Manager informed of any initiative or difficulties relating to the jobโs responsibilities.
- Any other duties that may be assigned from time to time.
Indicators for success:
- Update Accounting system
- Planning daily accounting records to be made.
- Participer ร la clรดture des opรฉrations mensuelles et annuelles et aux audits.Attend the closing of monthly and annual operations and audits.
- Meeting the needs of colleagues in a timely manner;
- Exรฉcuter promptement les instructionMaintenir de bonnes relations de travail avec les collรจgues ;Maintain good working relationships with colleagues;
- Regular follow up on suggestions/issues.