Expedited SVN - Supply Chain Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context The incumbent will be responsible for carrying out procurement and logistics functions in accordance with IOM's regulations, rules and procedures. 

1. Follow local procurement procedures and IOM’s procurement policy and other related regulations and procedures. 
2. Provide support, advice, and assistance in procurement of goods/services for the Mission. 
3. Undertake the day-to-day operation of the following services:
4. Receive Purchase Request Form (PRF) and verify that all necessary information concerning specifications, justifications, WBS and expected delivery dates are correct
5. Identify potential vendor and issues Request for Quotations (RFQ) 
6. Assist with the evaluation and comparison of the quotations on Bid Analyses Sheet (BAS); and recommend to the relevant requester. Award orders to the selected vendors who can meet the specification at their best offer 
7. Prepare Purchase Order (PO) inclusive necessary information on asset codes, specifications, quantity, prices, delivery dates, payments, and vendor contact details 
8. Receive and inspect goods/services according to PO specifications and that all goods are in good condition; and assist onward delivery to destination as required 
9. Ensure all related supporting document are complete and verified 
10. Prepare Payment Request. Submit and follow up with finance 
11. Obtain approvals as required by the matrix 
12. Properly record and indicate the above process in PRISM as required 
13. Make copies of procurement and logistics documents 
14. Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery condition 
15. Perform other related duties as may be required Education
    • Bachelor’s degree in Business Administration, Procurement and Logistics or a related field from an accredited academic institution with two years of relevant professional experience. Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Minimum 2 years relevant experience in a similar position, with specific focus on logistics and procurement in medium-large scale complex emergencies and inventory stock / supply chain management.
      • Comprehensive knowledge of the different elements of the supply chain in humanitarian context.
      • Previous experience in conflict affected areas/natural disaster areas with limited infrastructure. Skills
        • Ability to work under time constraints and deadlines in challenging settings.
        • Ability to work in multicultural and multiethnic environments.
        • Analytical, communication, interpersonal and advocacy skills. Languages
          • For all applicants, fluency in English Language is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
16. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
17. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.