Expedited SVN Programme Support Associate (IP Management), for internal candidates only

Under the overall supervision of the Implementing Partners (IP) Support Coordinator and the direct supervision of Senior Programme Associate (IP Support – Grants), the successful candidate will work in Implementing Partners (Localization) Unit at IOM Country Office in Kyiv, Ukraine and will be predominantly responsible and accountable for supporting project teams with IOM Implementing Partners (IPs) managent that includes but is not limited to IPs selection process coordination, verification of related documentation, tracking of financial indicators, project implementation agreements drafting and coordination, supporting program staff with related consultations, providing IP MEAL team with related information as well as completion of other administrative tasks.

1. Draft and/or provide verification of Terms of References for project components implementation entrusted to Implementing Partners (IPs);
2. Arrange and lead IP Selection  Committee (IPSC) meetings, support drafting and signing of meeting minutes;
3. Prepare and verify of documents sets for Call of Expression of Interest, pre-qualification, limited and direct selection cases;  
4. Collect, verify and coordinate the received applications with IPSC; 
5. Prepare IPSC Resolution and Evaluation documents in coordination with IPSC members;
6. Draft and coordinate the verification of project implementation agreements;
7. Conduct all necessary communication with IPs and project colleagues regarding project implementation agreement amendments;
8. Arrange briefings and trainings for project staff on IPs selection and contracting; 
9. Support the due diligence assessment process;
10. Draft of all necessary presentations and managing statistical data related to work with IPs;
11. Contribute to the development of the digital database related to IPs management; 
12. Assist in IPs MEAL framework mainstreaming among project colleagues and conduct related briefings for project staff; 
13. Support IP Finance, MEAL and IP Cpacity Strengthening sub-teams with all needed information;
14. Work closely with IP Finance on IP budgets verification and related coordination of needed aspects with IPs
15. Maintain local partnership related data base; 
16. Support program colleagues with kick-off meetings arrangement related to the partnership; 
17. Consult project colleagues about the  process of vendor accounts, PRs, POs, OIPAs creation; 
18. Identify areas for improvement and highlight them to the supervisor; and provide general inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the Unit;
19. Perform such other duties as may be assigned. Education
    • High school diploma/certificate or equivalent with at least five years of relevant work experience; or 
    • Bachelor’s degree or equivalent from an accredited academic institution in Social studies, Internaional economy, Business and marketing or in related field from an accredited academic institution with at least three years of relevant professional experience

      Experience

      • Experience in implementing partners management and contracting is required;
      • Knowledge of humanitarian activities and context as well as prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is substantial advantage;
      • Awareness of IOM internal procedures, policies and regulations is advantageous;
      • Attention to detail, ability to organize electronic and paper document flow in methodical and systematic way
      • Ability to understand the Organization’s portfolio, procedures and structure;
      • Proficient in the usage of office software packages (MS Word, Excel, PowerPoint, Outlook etc.);
      • Capacity to work effectively and harmoniously in a team of colleagues of varied cultural and professional background; 
      • Discreet, details and results-oriented, patient and commitment to quickly learn new aspects of work. Skills
        • Good negotiation skills and ability to communicate in professional, polite and understanding manner with the main goal to contribute the the mutual understanding of the parties and professional goals achievement;
        • Strong organizational skills;
        • Excellent written and oral communication and interpersonal skills;
        • Excellent writing and editing skills in Ukrainian and English. Languages
          • For this position, fluency in English and Ukraininan is required (oral and written) IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
20. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
21. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.