ABOUT FHI 360:
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, public health threats, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication, and social marketing- creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.
JOB SUMMARY:
The Director of Finance and Administration will develop and maintain sound financial and administrative management systems in line with USAID rules and regulations and the local laws, accounting for best practices and FHI 360 policies and procedures.
KEY RESPONSIBILITIES:
Manage the day-to-day administration, accounting and finance function for the project, including supervision of a Finance Officer.
Ensure proper segregation of duties between different financial tasks and functions.
Oversee month-end close tasks following the set deadlines of Field Accounting.
Review and analyze monthly financial reports, budget vs. actual reports, forecasts, and accruals, in coordination with the head office.
Lead the development, monitoring, and review of project budgets in line with national laws, donor regulations, and corporate policies
Produce budget projections and reports for submission to USAID and FHI 360 home office.
Review financial analyses and budget vs. expense reports to determine the reasonableness of variances coordinating it with project managers for appropriate actions as required.
Develop capacity and train staff and partners on financial policies and procedures, GAAP practices, and U.S. Government rules and regulations.
Maintain regular communications with the senior management team providing relevant and timely financial and administrative updates for planning and decision-making purposes.
Lead recruitment, orientation, and training of new administrative or accounting staff
Ensure implementation of and adherence of FHI 360 Human Resources policies including compliance with national labor law.
Administer compliant procurement system, cash management, and develop the required manuals and training programs for other staff members
Negotiate with vendors for best terms for procuring goods, supplies and services in compliance with USAID and FHI 360 policies and procedures
Oversee grants management.
Oversee program management and operations related to the activity, including budget and personnel management, performance management, program planning and implementation.
Ensure proper administrative support to the project’s operational activities
Ensure that all operations, administrative, and contractual activities and expenditures are consistent with the project work plan and budget.
Prepare for and oversee financial audits.
Perform other duties as assigned.
WORKING CONDITIONS AND TRAVEL REQUIREMENTS:
Usual office working conditions
Ability to travel domestically at least 25%