Program Overview
WRI Indonesia is an independent research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. At WRI Indonesia, we aim to bring innovations in research and business approaches in order to create the enabling conditions for Indonesia to achieve robust economic growth while respecting environmental and social values. We seek to contribute to the accomplishment of ambitious sustainable development goals through working with leaders in public and private sectors, as well as collaborating with civil society organizations, in turning big ideas into action.
WRI Indonesia has grown significantly since its established in 2014, we grew our portfolio, operations, research, outreach capacity, and staff number. Human Resources plays an important role in supporting the organization to achieve its goals, therefore ensuring the department strategy aligns with the organizationโs mission and values, and being adaptive and responsive towards the organizationโs current needs is our paramount priority.
Job Highlight
Human Resources Assistant will support the Human Resources Department in talent acquisition, contract management, personnel data management, and other administrative process within the scope of work. Additionally, this position is responsible for maintaining effective communications with all employees by providing necessary information, while ensuring strict adherence to confidentiality guidelines. Collaborative work with the Operations Team is also expected.
The Human Resources Assistant will report directly to the Human Resources Coordinator for Talent Acquisition and Learning Development. The working arrangement for this position is teleworking, with a requirement of working from the Jakarta office for a minimum of 3 days per week.
What You Will Do
Recruitment (60%)
- Assist the HR Coordinator in maintaining the entire recruitment stages on WRI official job portal and another platform, including submitting new job vacancies, updating recruitment results for all candidates, and closing the position.
- Coordinate closely with the interview panel and shortlisted candidates to arrange interview schedules and ensure effective communication.
- Prepare supporting documents and information for an interview, such as interview invitations, scoring sheets, interview guidelines, and interview links.
- Conduct reference checks and provide the result to the Line Manager.
- Serve as an interview panel member as assigned.
- Compile the interview results and report them to the Line Manager.
- Maintain the recruitment database.
- Ensure that the recruitment process complies with the policy and procedures.
- Ensure that all recruitment data is complete and stored in the HR database for easy access.
Contract Management (30%)
- Monitoring the validity of all employeesโ contracts and providing monthly reminders for Line Manager follow-up through the Head of HR and HR Coordinator.
- Prepare draft new contract, contract extension, and contract amendments for review by Line Manager
- Maintain the contract database.
- Ensure the confidentiality of the employeeโs database at all times.
- Properly and securely store the original copies of each contract in softcopy and physical copies.
- Provide staff contracts information to other divisions within the Operations Team as necessary.
Others (10%)
- Support HR Officer in updating staff data for monthly payroll purposes.
- Coordinate closely with HR Officer to maintain employee data on ADP.
- Assist the HR team in the audit processes as assigned.
- Provide inputs and suggestions for business process improvement.
- Organize HR-related meetings.
- Assist the HR Officer and HR Coordinator to manage HR filing.
What You Will Need
- Education: Bachelorโs Degree in human resources, social sciences, psychology, business administration, communications, or other related fields. A lower educational degree is acceptable if supported with a minimum of 2 years of relevant working experience in the Human Resources field.
- Experience: Minimum of 1 year of experience in recruitment or other similar experience in a similar organization or private company.
- Excellent communications skills: clear and effective written and verbal communication in both English and Bahasa Indonesia; ability to perform a suitable communications style to various types of audiences; ability to define the suitable form of communication according to the need, diplomacy communications, etc.
- Highly experienced in Microsoft Office
- Basic knowledge of labor laws
- Experience in handling confidential documents and information
- Experience in leading an interview
- Comfortable in administrative work and poses a high level of organizational agility
- Effective time management
- Committed to promoting a culture of trust and respect at all time
- Behavioral competencies:
- Integrity
- Initiatives
- Attention to details
Deliverables
- A weekly report of the work plan
- Monthly report on achievement
- Contracting and recruitment processes are performed according to the policy and documentation are stored properly
Duration
This position is expected to start immediately with an initial contract period up to 31 December 2023 and the possibility of extension subject to individual performance evaluation, budget availability, and future needs.
Terms of Payment
Daily-rate-based consultant with a maximum of 18 (eighteen) working days per month
Contract Arrangement
Individual consultancy contract (Part-time, limited-term)
What we offer
- Consultant rate that is commensurate with experience and skills
- Travel insurance for both domestic and international for any travel duty as assigned by WRI Indonesia
- Access to the WRI global network
- A workplace that strives to put diversity and inclusion at the heart of our work
Must have authorization to work in Indonesia to be eligible for this position.
Final candidates might be required to take a writing test and to produce two writing samples when needed.
How to apply: In order to be formally considered, please submit an updated resume and cover letter through WRI career portal.
Application close: 17.00 (DKI Jakarta local time), 30 July 2023. We will close the advert earlier when the best candidates are identified at earlier dates.
This is a locally engaged position; Indonesian nationals are encouraged to apply.
About Us
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia, and the United States, as well as a growing presence in other countries and regions.
The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the worldโs greatest environmental and international development challenges and improve peopleโs lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
Our mission and values:
WRIโs mission is to move human society to live in ways that protect Earthโs environment and its capacity to provide for the needs and aspirations of current and future generations.
Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, and Respect.
Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, gender-diverse communities, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.
WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI works with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.
Launched in early 2014, WRI Indonesia builds on WRIโs 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.