Business Support Assistant/Driver SC 4

Tags: climate change finance English language Environment
  • Added Date: Wednesday, 04 December 2024
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DEADLINE FOR APPLICATIONS17 December 2024-23:59-GMT-06:00 Central Standard Time (Belize)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.


ABOUT WFP

The World Food Programme is the worldโ€™s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.


At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

  • WFP is a 2020 Nobel Peace Prize Laureate.

  • WFP offers a highly inclusive, diverse, and multicultural working environment.

  • WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

  • A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

  • We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

    ORGANISATIONAL CONTEXT:

    In 2018, WFP established its presence in the Caribbean with a Multi-Country Office in Barbados to offer support to 22 countries and territories across the English- and Dutch-speaking Caribbean through emergency preparedness and response, and technical assistance and capacity strengthening programmes.

    In times of crisis, WFP works with partners to provide direct assistance when events surpass national and regional capacities by delivering food, cash or voucher assistance, or through emergency logistics or emergency telecommunications service provision.

    The WFP Caribbean Multi-Country Officeโ€™s technical assistance and capacity strengthening programme focuses on vulnerability analysis and mapping; end-to-end supply chain management; shock responsive social protection; food systems strengthening; and climate risk financing.

    JOB PURPOSE:

    To provide efficient and effective business and administrative support and whenever required provide safe and reliable transportation of authorized personnel and/or commodities in Belize. Following the guidance outlined in Directive RMM2018/002, the employee would be required and authorized to comply with and conduct driver responsibilities accordingly.

    This position reports to the Head of the Belize Satellite Office or their designate.

    KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

    • Gather information with clear direction to support the drafting of documents, preparing reports by other staff, and update/maintenance of database/records.
    • Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
    • Respond to queries and escalate where appropriate, in order to provide a timely and accurate service.
    • Provide guidance on routine business support methods and practices to colleagues to ensure services are delivered consistently and to the required standards.
    • Facilitate upkeep of the Office premise including repairs and maintenance, janitorial, security, etc.
    • Maintain adequate inventory of office supplies and visibility items and ensuring request is made to replenish stocks.
    • Provide support in Travel for Guyana Office, including providing assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorized destinations.
    • Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
    • Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
    • Keep accurate record of cash and petty cash journals and submit monthly reports in a timely manner.
    • Maintain a standard set of systems and files, to ensure information is accurate and readily available for the finance function.
    • Provide transportation of authorized personnel, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services, including meeting official personnel and visitors at the airport.
    • Ensure cleanliness, good condition, service schedule adherence, and general maintenance of the vehicles including all equipment.
    • Maintain legal compliance of WFP vehicle(s), and efficiently plan and coordinate WFP vehicle maintenance to ensure vehicles are fully equipped with required travel authorisations and supplies, assigned equipment on board is in a good condition to support safe and efficient services.
    • Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
    • Any other related duties as assigned.

      OTHER POST REQUIREMENTS (details to be determined by Post Managers):

      WFP provides emergency response support to the 22 English and Dutch-speaking countries in the Caribbean. In this role, the incumbent may be required to:

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