Job Summary:
Performs a variety of financial duties, including core and/or field activity budgets, donor reports, and sub award management. Prepares and justify proposal and/or operational budgets and assisting with workforce planning to ensure all work meets deadlines. Handles special projects and the development of training materials, review of operational budget analysis, and budget system/report testing. Prepares annual program and General and Administrative (G&A) budgets with periodic updates as needed. Performs monthly financial analysis for portfolios (Departments) and direct projects as assigned. Prepares and distributes monthly management financial reports. Provide financial guidance to program and field office staff. Provide training to supporting program personnel on financial reporting systems and procedures. Develop, monitor, and adjust fiscal year budgets. Perform Actual vs. Budget analysis, forecasting, cost allocation and tracking, and other quantitative and qualitative analyses. Review and validate sub-recipientโs requests for reimbursement and budgetary compliance. Prepare routine monthly financial and labor related reports to be distributed to Senior Management, and international/domestic program, technical and financial staff. Follows up with international/domestic program, technical and financial staff to obtain and/or verify financial and budget information to ensure quality budget/fiscal controls. Assist in the design and maintenance of supporting financial modules related to grants, awards, and contract management. Assists in development of best practices and training initiatives as requested.
Accountabilities:
- Assist in the review of program budgets and expenditures.
- Regularly monitors the budget; conducts analysis on discrepancies and ensure adherence to applicable regulations.
- Demonstrates basic knowledge of review and submission of budget revisions and are familiar with the budget systems.
- Analyzes spending patterns and identifies potential areas of concerns.
- Assists in providing technical guidance to staff relative to budgetary guidelines and laws.
- Prepares a variety of analyses, reports, and comparisons, as required.
- Performs a limited variety of recurring and related tasks/functions using steps/processes/applications that are readily understood.
- Provides assistance to others by troubleshooting simple technical problems.
- Reviews program budgets and expenditures and approves budget revisions for accuracy and program efficiency.
- Regularly monitors the budget; conducts analysis on spending patterns to identify potential strengths and weaknesses.
- Develops, test, and trains staff on new financial tools and reporting systems.
- Assists with the development of training and procedural manuals.
- Analyze project budgets and expenditures.
- Provides financial tracking of departmental and project revenues and expenditures, including sub award management.
- Reviews and manages annual work plan and budgeting process.
- Independently troubleshoots errors within the budget and provides recommendations to management for program improvements.
- Reviews and assists in developing methodologies used for spending forecasts or budget projections.
- Highly knowledgeable of all current internal budgetary policies and guidelines as well as external state and federal regulations.
- Review and interpret laws for intent and communicate their impact.
- Perform cost-benefits analyses to compare operating programs, review financial requests, and explore alternative financing methods.
- Examines budget estimates for completeness, accuracy, and conformance with procedures and regulations.
- Reviews the financial and operational proposals that are submitted by the department heads and managers.
- Other duties as assigned.
Applied Knowledge & Skills:
- Comprehensive knowledge of the principles of the companyโs budgetary processes.
- Thorough understanding of general accounting/financial principles and methods in budgeting and administrative management.
- Capable of projecting the future fiscal requirements by considering the various future projects of the organization.
- Analyzes the cost benefits, studying the financial requests and researches on various funding procedures for the organization.
- Summarizes budget figures by combining the budgets of individual departments.
- Reallocates the excess funds if any deficit occurs in the funds.
- Analyze monthly department budgeting and accounting reports to maintain expenditure controls.
- Suggests suitable modifications to the existing budget plan in order to improve efficiency and profits.
- Consolidates the required data to prepare budget presentations.
- Provide advice and technical assistance with cost analysis, fiscal allocation, and budget preparation.
- Seek new ways to improve efficiency and increase profits.
- Review operating budgets to analyze trends affecting budget needs.
- Ability to review contracts, as needed.
Problem Solving & Impact:
- Analyzes issues and problems and proposes solutions which are consistent with the companyโs priorities and financial resources.
- Uses tools to identify meaningful patterns or relationships and draws conclusions about the meaning of the data.
- Identifies cause and effect of problems; looks at underlying problems for solution.
- Collects, relates, associates or compares data to identify options/alternatives.
- Approaches a complex task or problem by breaking it down into its component parts and considers each part in detail.
- Identifies problems that require in- depth analysis.
- Gathers and analyzes/interprets information to better understand problems.
- Creates relevant options for solving problems.
- Chooses appropriate action by considering implications and consequences.
- Seeks input from stakeholders (e.g., subordinates, peers, management, customers.)
- Checks outcome of problem resolution.
Supervision Given/Received:
- Works under only very general supervision.
- Work is reviewed for soundness of judgment and overall adequacy and accuracy.
- Contributions are supervised and detailed reviews are made with line management to ensure any errors a spotted early and corrected to ensure that they have no or limited effect on the organization.
Education:
- Bachelor's Degree or its International Equivalent.