Budget Analyst

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.   Context

Under the overall supervision of the National Budget Officer and the direct supervision of the Senior Budget Associate (Supervisor) the successful candidate will be responsible and accountable for supporting budget analysis and reporting for the Country Office (CO) in Greece. 

1. Assist with data analysis on Programme implementation and indicators in order to facilitate the preparation of progress and final donor reports.
2. Assist with the preparation of periodic and activity-specific reports for donors, the mission, regional office or headquarters, as may be required.
3. Prepare draft charts, statistics and relevant information for reporting purposes.
4. Liaise with Programme staff to ensure close monitoring of project development to achieve programme’s compliance with donor’s Grant Agreements and with respective project documents.
5. Assist the Programme coordinators in carrying out all the visibility actions within the framework of the projects.
6. Maintain a central filing system (soft and hard copies), including project, grantees databases, contracts and any other relevant information for the projects. The information has to be filed in an orderly and easily tracking manner, ensuring integrity of the documentation and appropriate backups.
7. Ensure appropriate documentation of projects for accountability and future donor inspection and/or internal/external audits.
8. Carry out all the necessary actions to update the Monitoring and Information System (MIS) with the data and documents of the Action it implements and in particular the data and documents of planning and implementation, of financial management, of monitoring of the financial object and indicators, verifications, audits, evaluation of activities and in general the audit trail of the Action.
9. Regularly update and maintain the databases with financial, contractual and audit/verification data for follow-up, tracking and risk assessment purposes; Timely alert supervisors whenever needed; Prepare statistics on audit findings and recommendations including implementation timeframe and follow up, as applicable.
10. Perform such other duties as may be assigned. Education
    • Bachelor’s degree in Business Administration, Economics, Statistics or a related field from an accredited academic institution with two years of relevant professional experience. 
    • Master’s degree in above fields is an advantage.  Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience
      • Minimum one year of proven experience with audit activities is an advantage; 
      • Experience with EU funding instruments and contractual aspects, financial management and reporting;
      • Knowledge/experience of Monitoring Information System (M.I.S.) for projects co-financed under the National Strategic Reference Framework (NSRF) and the Community Support Framework (CSF);
      • Experience using ORACLE highly desirable;
      • Excellent knowledge in preparation of statistical charts, tables and reports;
      • Experience in liaising with governmental and diplomatic authorities and stakeholders, working in international organizations, non-government or government institutions/organization.  Skills
        • Ability to review a variety of data, identify and adjust data discrepancies;
        • Strong interpersonal and communication skills in a multi-cultural setting; ability to communicate in English including the ability to identify and express key messages clearly;
        • Demonstrated ability to draft and prepare clear and concise formal correspondence and project reports;
        • Knowledge of Microsoft Office environment and office software packages, as well as spreadsheet and database packages, experience in handling of web-based management systems;
        • Strong work ethics and commitment to humanitarian principles. Languages
          • Fluency in English and Greek (written and oral) is required.  IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
11. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators
12. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.