Associate Oversight Officer

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE:  please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1.     Organizational Context

a.    Organizational Setting

The post is located in the Internal Oversight Division (IOD). IOD serves as an independent and objective reviewer of WIPO operations and activities based on risk and relevance to WIPO management and constituencies with a view towards promoting economy, efficiency, effectiveness and impact of the Secretariat's work. IOD is comprised of three sections: audit, evaluation, and investigation.

b.    Purpose Statement

The incumbent will contribute to IOD's professional work in all three areas of audit, evaluation and investigation under the authority of the Director, IOD, and with guidance from the IOD heads of section as appropriate.

c.    Reporting Lines

The incumbent will work under the supervision of the Director of IOD.

d.    Work Relations

The incumbent will routinely work with IOD colleagues including auditors, evaluators, investigators and support staff. Furthermore, as part of oversight engagements, the incumbent will liaise with other departments and offices in the Organization, as well as vendors, consultants and other contractors, when and as needed.

2.     Duties and Responsibilities

The incumbent will perform the following principal duties:

a.  Support auditors and evaluators in planning engagements including notifications, collecting data, desk reviews, managing the organization of meetings, workshops, and interviews;

b.  Support oversight fieldwork by contributing to reviewing, testing, and analyzing data and information;

c.  Contribute to implementing the Quality Assurance and Improvement Program of the Internal Audit and the Evaluation Sections, including quality review of deliverables and presentations, collecting and analyzing client feedback, verifying conformance of engagement files and processes where applicable, and collecting and reporting performance data;

d.  Receive and analyze allegations of fraud, corruption, harassment, abuse and other violations of WIPO's Regulations, Rules and administrative issuances;

e.  Perform investigative action including, but not limited to, requesting information, documents and data from other WIPO departments and offices; compiling, reviewing, analyzing and summarizing documents and data; conducting online inquiries both in open source and within WIPO IT systems; preparing questions and participating in interviews;

f.   Contribute to drafting reports and other deliverables and prepare investigation files and contribute to the design of investigative plans;

g.  Support the preparation of IOD annual and quarterly activity reports, dashboards, newsletters, and memoranda on the status of recommendations;

h.  Take initiative in identifying appropriate tools, best practices, and information that would support the work of IOD;

i.   Perform other related duties as required.

3.     Requirements

Education (Essential)

First-level university degree in law, management, investigations, auditing, social sciences or a related area.

Professional certification such as Certified Fraud Examiner (CFE), Certification in Risk Management Assurance (CRMA) and/or Internal Audit Practitioner designation.

Experience (Essential)

At least three years of relevant professional experience, in law, investigations, auditing, evaluations, or a related field.

Experience (Desirable)

Experience in international organizations, e.g. in the United Nations system.

Language (Essential)

Excellent knowledge of written and spoken English.

Language (Desirable)

Good knowledge of French or other official UN languages.

Job Related Competencies (Essential)

Ability to handle confidential and sensitive material.

Ability to write clearly and precisely and to communicate effectively.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Job Related Competencies (Desirable)

Knowledge of professional software for the management of audit engagements, recommendation implementation follow-up, and investigation cases.

4.     Organizational Competencies

1.    Communicating effectively.

2.    Showing team spirit.

3.    Demonstrating integrity.

4.    Valuing diversity.

5.    Producing results.